Medical Summariser

Cutlers Hill Surgery is seeking a self-motivated, forward-thinking, and proactive Medical Summariser to join our friendly and highly skilled administrative team. This is an excellent opportunity to work in an established, progressive practice committed to innovation, collaborative working, and delivering high-quality patient care.

As a key member of our team, you will play a vital role in ensuring accurate, up-to-date patient records, helping GPs and the wider team provide safe, effective, and timely care. We are moving towards a paper-light environment, and the successful candidate will be central to this transformation.

This is a fixed-term contract to cover maternity leave and is subject to a DBS check.

Interviews will be held on Wednesday 25th March.

Key Responsibilities

Prepare, reorganise, and summarise patient records and correspondence

Review medical records and produce accurate summaries of patients medical histories

Read-code relevant clinical information into the practice clinical system

Identify higher-risk information requiring clinical input, including safeguarding concerns, following agreed protocols

Refer any required clinical actions to GPs

Monitor progress of notes summarising against practice targets

Support patient call and recall systems

File and retrieve paperwork as required

Why Join Us?

Work in a supportive, friendly team where your contribution makes a real difference

Opportunities for training and professional development

Gain experience in a progressive, paper-light practice with modern systems

Flexible and rewarding working environment

Purposeof the Role The Medical Summariser will play a critical role in ensuring accurate, up-to-date, and clinically relevant patient records within apaper-light, digital-first practice environment. This position involves reviewing, summarising, and Read-coding patient medical records,supporting GPs with correspondence management, and contributing to thesmooth running of administrative and clinical systems. The post-holder will work independently and collaboratively, strictly adhering to practice protocols and safeguarding procedures.

Key Responsibilities Medical Records Summarising

Review patient medical records and produce accurate summaries of medical history

Identify clinically significant information, including high-risk or safeguarding issues, and refer appropriately to clinical staff

Read-code relevant information into the practice clinical system in line with practice protocols

Reorganise and prepare records for summarising, including filing and retrieving paperwork

Administrative Support - Manage incoming correspondence, including hospital letters, patient communications,and reports - Monitor patient call and recall systems - Support the administrative team with workflow management to ensure timely completion of tasks

Quality Assurance and Monitoring
-Maintain high standards of accuracy and data integrity - Monitor progress ofnotes summarising against practice targets - Identify areas for improvement in administrative processes and contribute to solutions

Skills and Competencies

Previous experience in medical summarising, clinical administration, or healthcare support

Strong computer literacy and proficiency in practice management systems

Excellent attention to detailand accuracy in data entry

Good organisational skills andability to manage workload independently

Effective communication skills,with a professional and courteous approach to colleagues and patients

Ability to work collaboratively as part of a multi-disciplinary team

Knowledge of safeguarding principles and confidentiality in healthcare

Person Specification

Self-motivated and proactive,able to prioritise tasks effectively

Forward-thinking, with an interest in process improvement and digital systems

Reliable, conscientious, and committed to providing high-quality work

Flexible and adaptable to changing work demands

Training and Development

Induction into the practices summarising protocols and clinical systems

Ongoing opportunities for professional development, including coding, record management, and administrative skills

Safeguarding and Confidentiality

This post involves access to sensitive patient information. The post-holder must maintain strict confidentiality at all times

Must adhere to all safeguarding policies and NHS regulations

Terms and Conditions

Fixed-term contract covering maternity leave (12 months)

30 hours per week, flexible working arrangements may be considered

Salary dependent on experience

Subject to satisfactory references and DBS check

• Experience in medical summarising or clinical/medical administration,
• excellent computer literacy and proficiency in clinical systems, especially systmone, strong attention to detail and accuracy in data entry.
• Ability to work independently and manage workload efficiently,
• good communication skills, both written and verbal.
• Knowledge of confidentiality and data protection in a healthcare setting and awareness of…