Operations Administrator

About the opportunitySWCA Environmental Consultants seeks a dynamic Operations Administrator to support our Northern/Central California offices. This position will oversee administrative and logistics staff and operations for our Northern/Central California offices (i.e., Sacramento, Half Moon Bay, San Francisco, San Luis Obispo).Success in this role requires strong people management, relationship building, process improvement, time management, and customer service skills.  Reporting to the Principal Administrative Manager of the West Region, you will directly manage administrative staff and support field and office employees in areas such as safety, logistics, employee support, property and equipment management, expense reconciliation, and vendor management.

Our offices offer a unique culture and work environment, with teams specializing in natural resources management, cultural resources management, and environmental planning (CEQA). We serve the generation, transmission, and renewable energy industries, providing services such as environmental planning and permitting cultural and water resources management, and a diversity of natural resources management activities.

This is a regular (with benefits), full-time, salaried/exempt position with in-office or hybrid options. The ideal candidate will live within commuting distance of our Half Moon Bay, CA office.

Final date to receive applications:
Applications are reviewed on a rolling basis, and interviews may be scheduled as qualified candidates are identified. This position may close without prior notice once a strong candidate pool is established.

What you will accomplish

Oversees reconciliation of lodging, rental vehicles, and office invoices—including utilities and internet—by implementing efficient tracking systems and collaborating with finance teams. May include unit billing.

Manages comprehensive new hire onboarding processes, facilitates orientation sessions, and ensures consistent, high-quality integration of new employees into the team.

Manages procurement and office administration functions and coordinates maintenance, repairs, building access security, and vendor relationships to ensure office equipment and supplies are maintained.

Organizes and supports event and meeting planning, coordinating all logistics, materials, and resources.

Administers employee lifecycle activities, including processing employee change forms, managing equipment returns, and liaising with Human Resources.

Coordinates recruitment with administrative managers to support requisition processes, participate in candidate selection and interviewing, and assist in the hiring of local administrative staff. May serve as leader or supervisor for administrative and logistics staff in the office.

Provides advanced travel and logistics support and management for specialized field equipment. Implements streamlined processes to support field and project staff with travel logistics and resource tracking.

Acts as a key liaison with external vendors and service providers, negotiating contracts, renewing memberships and subscriptions, and managing vendor relationships. Identifies cost-effective solutions and ensures compliance with company policies and project requirements.

Develops and oversees office safety and compliance programs, coordinating training, maintaining documentation, and managing annual audits. Proactively monitors safety policy and procedures.

Supports sustainability and Gives Back initiatives. May gather information for sustainability reports and/or coordinate volunteer events. Serves as a local champion for environmental stewardship and community engagement.

Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations,…