Legal Accounting and Administration Clerk Regional Municipality

Position: Legal Accounting and Administration Clerk Regional Municipality)
Legal Accounting and Administration Clerk – Estate & Trust Litigation  This is a full‑time, 12‑month contract position, covering a maternity leave, with the possibility of extension.
Responsibilities   Preparing bills for clients on a monthly or on‑request basis, including:  Processing, reviewing, and editing pre‑bills;
Preparing final bills for lawyers' approval;
Submitting final bills to clients;
Attending to accounts receivable follow‑ups and collections communications;
Proactively monitoring and reviewing the billing system and firm’s bank accounts to ensure that client data is kept current and accurate;
Processing and recording client payments (credit card, cheque, EFT, and wire);
Processing accounts payable and third‑party payments, including vendor invoices and reimbursements;
Liaising with the firm’s bookkeeper to reconcile accounts monthly;
Reviewing and posting vendor invoices to client files, where applicable;
Receiving and applying retainer funds as directed by Partners and ensuring timely and accurate records of such receipts;
Providing general administrative support to lawyers.

Qualifications   Experience in a law firm or professional environment;
College Diploma in Accounting or Business Administration;
Basic knowledge of accounting principles and internal controls;
Proficiency with MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams);
Soluno or equivalent accounting software experience;
Good organizational skills and excellent attention to detail.
Benefits   Competitive salary and bonus;
Medical benefits (dental, extended health care, and vision).

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