Legal Accounting and Administration Clerk Regional Municipality

Legal Accounting and Administration Clerk – Estate & Trust Litigation

This is a full‑time, 12‑month contract position, covering a maternity leave, with the possibility of extension.

• Preparing bills for clients on a monthly or on‑request basis, including:
  • Processing, reviewing, and editing pre‑bills;
  • Preparing final bills for lawyers' approval;
  • Submitting final bills to clients;
  • Attending to accounts receivable follow‑ups and collections communications;
  • Proactively monitoring and reviewing the billing system and firm’s bank accounts to ensure that client data is kept current and accurate;
  • Processing and recording client payments (credit card, cheque, EFT, and wire);
  • Processing accounts payable and third‑party payments, including vendor invoices and reimbursements;
  • Liaising with the firm’s bookkeeper to reconcile accounts monthly;
  • Reviewing and posting vendor invoices to client files, where applicable;
  • Receiving and applying retainer funds as directed by Partners and ensuring timely and accurate records of such receipts;
  • Providing general administrative support to lawyers.

• Experience in a law firm or professional environment;
• College Diploma in Accounting or Business Administration;
• Basic knowledge of accounting principles and internal controls;
• Proficiency with MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams);
• Soluno or equivalent accounting software experience;
• Good organizational skills and excellent attention to detail.

• Competitive salary and bonus;
• Medical benefits (dental, extended health care, and vision).