Accounts Payable Coordinator Regional Municipality

Job Title:

Accounts Payable Coordinator.

Location:

Halifax, Nova Scotia. This role supports strong financial operations by maintaining vendor relationships and ensuring data integrity across all of Shannex's accounts payable processes. Working independently within established processes, the Accounts Payable Coordinator collaborates regularly with internal teams and external vendors to support invoice processing, issue resolution, and continuous improvement.

• Process vendor invoices accurately and efficiently, ensuring compliance with internal policies, procedures, and payment terms.
• Manage the AP inbox, ensuring timely and professional communication with vendors and internal stakeholders.
• Investigate and resolve invoice discrepancies, coordinating with site teams and vendors as required.
• Support month‑end activities, including reconciliations and ensuring invoice and payment data is complete and accurate.
• Maintain accurate and up‑to‑date vendor records, including account and payment information.
• Reconcile vendor accounts and follow up on outstanding items or missing invoices.
• Ensure adherence to internal controls, financial policies, and procure‑to‑pay processes.
• Collaborate with internal teams to support timely processing and issue resolution.
• Identify opportunities to improve processes, accuracy, and efficiency within accounts payable.

• Comprehensive health and dental benefits plan, including an Employee and Family Assistance Program.
• Access to virtual healthcare 24/7 for free through the group health benefit plan.
• RRSP program with employer matching.
• Vacation accrual (begins immediately) and travel insurance.
• Free onsite parking.
• Access to thousands of vendors offering perks and discounts through the Work Perks program.
• Access to continuing education and training through Shannex’s Centre of Excellence.
• Opportunities to be part of sector innovation and continuous improvement initiatives.
• Recognition and rewards for service excellence and safety.

• College diploma in Accounting, Payroll, Business, or a related field.
• 2–4 years of experience in accounts payable or a similar finance role.
• Strong understanding of accounts payable processes, internal controls, and procure‑to‑pay procedures.
• High attention to detail with a strong focus on accuracy and data integrity.
• Ability to manage high volumes of work and meet deadlines in a fast‑paced environment.
• Strong problem‑solving skills, with the ability to investigate and resolve discrepancies.
• Effective communication skills, with the ability to work collaboratively with internal teams and external vendors.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with ERP systems (e.g., Yardi or Sage) considered an asset.
• Experience in healthcare, hospitality, or service‑based environments considered an asset.

We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect.