Finance Assistant

Salary
Salary $27.60-$34.94 per hour ($46,645 - $59,042 per annum, 32.5 hours per week, prorated to $23,322 - $29,521 for 0.5 FTE)

Classification
Classification C5

Provisional Statement
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary
The Department of Chemistry provides excellent undergraduate programs, as well as advanced instruction at the graduate and research levels. Reporting to the Departmental Administrator, the Financial Clerk is responsible for supporting the financial operations of the department, including reconciling monthly financial statements, processing financial documents, and preparing account analysis.

Key Responsibilities

Administer and manage the department’s Dalbuy procurement system, ensuring accurate purchasing, approvals, and compliance with university policies.

Reconcile monthly financial statements, resolve discrepancies, and prepare journal entries, transfers, deposits, and financial reports.

Invoice internal and external users for departmental services and supplies, track payments, and collect outstanding receivables.

Provide expenditure and forecasting data for budget preparation and assist researchers with managing their financial accounts.

Track usage of departmental services and supplies, process monthly charge uploads, and prepare cost recovery journal entries.

Administer key and building access systems, maintain access records, and assist with building maintenance and equipment disposal activities.

Note
The successful applicant may work in-person on campus, primarily remotely (from within Nova Scotia with occasional presence in-person on-campus), or perform a hybrid of the two as agreed by all parties based on operational requirements.

Required Qualifications

Business/Office Administration program with approximately five years’ related experience (or equivalent combination of training and experience).

Strong knowledge of financial processes, including account reconciliation, journal entries, accounts payable, accounts receivable, invoicing, and financial reporting.

Advanced proficiency in spreadsheets and financial record management, with the ability to track revenues, expenditures, budgets, and cost recoveries accurately.

Excellent organizational and analytical skills, with the ability to identify and resolve financial discrepancies and maintain accurate records.

Strong communication and customer service skills, with the ability to work effectively with researchers, faculty, staff, external users, and Financial Services

Ability to manage multiple administrative responsibilities, including security access administration, key control, facilities support, and confidential departmental information.

Assets
The successful candidate is expected to demonstrate proficiency in Dalhousie’s  core  competencies, in particular:

Self-Awareness & Professionalism

Integrity

Respect & Inclusion

Adaptability

Knowledge & Thinking Skills

Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration
Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing…