Finance Assistant

Position Details

Position Information

Position Title:

Finance Assistant

Research Project

Department/Unit:
Chemistry

Location:

Halifax, Nova Scotia, Canada

Posting Number: S289-26

Employee Group: NSGEU Local 77

Position Type:
Term

Duration of Contract (if applicable): 18 months

Employment Type:

Part Time

Full-time Equivalency (FTE): 0.5

Salary: $27.60-$34.94 per hour ($46,645 - $59,042 per annum, 32.5 hours per week, prorated to $23,322 - $29,521 for 0.5 FTE)

Classification: C5

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

The Department of Chemistry provides excellent undergraduate programs, as well as advanced instruction at the graduate and research levels. Reporting to the Departmental Administrator, the Financial Clerk is responsible for supporting the financial operations of the department, including reconciling monthly financial statements, processing financial documents, and preparing account analysis.

• Administer and manage the department’s Dalbuy procurement system, ensuring accurate purchasing, approvals, and compliance with university policies.
• Reconcile monthly financial statements, resolve discrepancies, and prepare journal entries, transfers, deposits, and financial reports.
• Invoice internal and external users for departmental services and supplies, track payments, and collect outstanding receivables.
• Provide expenditure and forecasting data for budget preparation and assist researchers with managing their financial accounts.
• Track usage of departmental services and supplies, process monthly charge uploads, and prepare cost recovery journal entries.
• Administer key and building access systems, maintain access records, and assist with building maintenance and equipment disposal activities.

The successful applicant may work in-person on campus, primarily remotely (from within Nova Scotia with occasional presence in-person on-campus), or perform a hybrid of the two as agreed by all parties based on operational requirements.

• Business/Office Administration program with approximately five years' related experience (or equivalent combination of training and experience).
• Strong knowledge of financial processes, including account reconciliation, journal entries, accounts payable, accounts receivable, invoicing, and financial reporting.
• Advanced proficiency in spreadsheets and financial record management, with the ability to track revenues, expenditures, budgets, and cost recoveries accurately.
• Excellent organizational and analytical skills, with the ability to identify and resolve financial discrepancies and maintain accurate records.
• Strong communication and customer service skills, with the ability to work effectively with researchers, faculty, staff, external users, and Financial Services.
• Ability to manage multiple administrative responsibilities, including security access administration, key control, facilities support, and confidential departmental information.

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Self-Awareness & Professionalism
• Integrity
• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills

Dalhousie University supports a healthy…