Senior Accounts Payable Specialist

About The Role

Move Smart Rentals is hiring an experienced Senior Accounts Payable Specialist to manage day-to-day accounts payable activities across our Canadian operations.

Move Smart Rentals is hiring an experienced Senior Accounts Payable Specialist to manage day-to-day accounts payable activities across our Canadian operations. This role is designed for someone who has strong full-cycle accounts payable experience, understands Canadian accounting practices, and can independently manage invoices, vendor accounts, payment preparation, reconciliations, and accounts payable reporting. We are not looking for an entry-level bookkeeper or someone whose experience is limited to invoice entry.

We need an experienced accounting professional who can take ownership of the accounts payable process, communicate confidently with Canadian vendors and internal departments, and maintain accurate financial records across multiple companies and properties.

• Receive, review, code, and process vendor invoices
• Confirm invoices have the required supporting documents and approvals
• Match invoices against work orders, purchase orders, contracts, and vendor records
• Maintain accurate vendor profiles and payment information
• Prepare weekly and scheduled payment runs for management approval
• Reconcile vendor statements and resolve missing invoices, duplicate charges, credits, and discrepancies
• Monitor outstanding accounts payable balances and upcoming payment obligations
• Communicate professionally with Canadian vendors regarding invoices, payment status, and account discrepancies
• Process expense reports, credit-card transactions, and recurring expenses
• Apply appropriate GST and HST coding to invoices and expenses
• Support bank, credit-card, and accounts payable reconciliations
• Assist with month-end closing, accruals, prepaid expenses, and accounts payable reporting
• Maintain organized digital records and supporting documentation
• Work across multiple companies, properties, departments, and vendor accounts
• Identify weaknesses in the accounts payable process and recommend improvements
• Follow internal approval requirements, accounting controls, and fraud-prevention procedures
• Coordinate with operations, property management, maintenance, and finance team members

• Bachelor’s degree in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field
• A Colombian public accountant designation, such as Contador Público, is considered an asset but is not required
• Minimum 4 years of dedicated accounts payable or accounting operations experience
• Candidates with 4–7+ years of directly relevant experience are strongly preferred
• Previous experience supporting Canadian companies is required
• Strong full-cycle accounts payable experience, from invoice receipt through payment preparation and reconciliation
• Experience managing a high volume of invoices and vendor accounts
• Experience with Canadian GST and HST coding
• Experience with multi-company, multi-entity, property management, real estate, construction, maintenance, or service-based accounting is strongly preferred
• Experience preparing payment batches for review and approval
• Strong vendor statement reconciliation and discrepancy-resolution experience
• Experience supporting month-end accounting activities
• Strong Microsoft Excel or Google Sheets skills
• Experience with Quick Books Online or another established accounting platform
• Advanced professional English, both written and spoken
• Ability to communicate confidently with Canadian vendors, managers, and internal departments
• Ability to work full-time during Ontario business hours
• Reliable computer, internet connection, headset, webcam, and professional remote workspace