Administrative Assistant to Manager, Environmental Services and Sustainability

IWK Health
Req

Department/Program:
Environmental Services & Sustainability, Health System Sustainability

Location:

Halifax

Type of Employment:
Temporary Hourly FT long-assignment (100% FTE) until x 1 position(s) - 12 months

Start Date:

ASAP

Union Status:
Non-union, Management/Non Union Bargaining Unit

Compensation: $24.2932 - $29.7592 /hour

Closing Date:
July 23, 2026

Overview
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We employ approximately 4,000 employees, physicians, volunteers and learners at sites across Nova Scotia. We provide training and mentorship opportunities, celebrate successes, and offer enhanced benefits and wellness programs.

We support patients, families and communities with generous donor support.

We are committed to promoting an anti‑racist environment, calling out discrimination as we work and provide care. We operate on Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people, and recognize the long history of First Nation and African Nova Scotian communities in the region. Our workforce includes a significant proportion of people with disabilities, transgender and non‑binary individuals, and we actively work to eliminate discrimination.

We welcome applicants who identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2

SLGBTQIA+ and aim for a workforce representative of the communities we serve.

The Opportunity
The incumbent provides office managerial support to the Manager, Environmental Services and Sustainability, as well as support to other managers within the Digital and Client Services portfolio at IWK Health Centre. The incumbent functions as a primary point of contact for the Manager, responds to general information requests related to the office, and refers calls to others as appropriate. They provide confidential administrative service with high quality organizational and communication skills to assist and support the Manager in ensuring the effective and efficient operation of the office on a daily basis.

Hours of Work
Monday to Friday: 8:30-16:30

Your Qualifications

Minimum grade 12 or GED required.

Graduate of a recognized Secretarial or Office Administration Diploma Program is required.

Minimum three years of experience in a related administrative/clerical role required. A combination of equivalent education and experience may be considered.

High regard for quality and attention to detail required.

Keyboard skills 60 wpm required.

Advanced working knowledge of the Windows operating system, MS Office, and other software applications.

Manages general office operations such as supplies management, equipment maintenance, key control, liaison with support services, audio‑visual and printing, food and nutrition services, environmental services, etc.

Competent in the use of various office equipment (e.g., fax, copier) required.

Excellent planning, organizational, prioritization, and time‑management skills required.

Self‑motivated with the ability to work with minimal supervision required.

Strong organizational and time‑management skills required to prioritize and complete assignments in a timely manner.

Knowledge of SAP and MAP.

Strong written and verbal communication skills, along with excellent customer service skills.

Ability to manage general office operations, including ordering supplies, equipment maintenance, environmental services coordination, expense claim processing, and maintenance of filing systems.

Ability to maintain confidentiality.

Administrative experience in a healthcare environment is required.

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