Front Desk Administrative Assistant

Company Description   AWP Safety is North America’s leading traffic control specialist. Our team of 9000+ professionals helps secure 2,000+ work zones every day – ensuring customer crews, drivers, and our teams get home safely. We protect those who operate, maintain, and upgrade infrastructure in the energy, broadband, and transportation sectors and provide traffic control for major events like the Super Bowl, Boston Marathon, and movie/television sets.
Company Description   AWP Safety is North America’s leading traffic control specialist. Our team of 9000+ professionals helps secure 2,000+ work zones every day – ensuring customer crews, drivers, and our teams get home safely. We protect those who operate, maintain, and upgrade infrastructure in the energy, broadband, and transportation sectors and provide traffic control for major events like the Super Bowl, Boston Marathon, and movie/television sets.
Since our founding in 1981, we have served customers through the talent of extraordinary team members committed to customer focus, growth, valuing each other, safety and quality, and a sense of urgency.

Job Description   POSITION SUMMARY   The Front Desk Administrative Assistant will play an essential role in AWP Safety’s growth by assisting the Atlantic Canada team with multiple projects and duties related to the efficient and effective operation of the office. The Front Desk Administrative Assistant must be comfortable performing multiple tasks effectively with a focus on timeliness and responsiveness, high levels of diplomacy, sound judgment, and discretion when dealing with customers and other department staff.
Primary Responsibilities     Greet and welcome visitors/staff in a professional and friendly manner
Answer and direct phone calls to appropriate individuals or departments
Answer and respond to Client emails and inquires
Provide administrative and clerical support, including filing, photocopying, data entry, and payment processing
Assist with customer support inquiries and provide excellent customer service
Maintain office supplies and ensure the reception area is tidy and presentable
Assist with administration of training and wholesale divisions
Coordinate with other departments to ensure smooth office operations
Plan monthly team events
Logistics/shipping management
Qualifications   REQUIREMENTS     Previous experience as an Administrative Assistant or in a similar role is preferred
Excellent communication skills, both verbal and written    Bilingual English/French is a plus but not required

Strong organizational and multitasking abilities
Proficient in using Microsoft Office or similar software for email, calendar management, and document creation
Attention to detail and ability to proofread documents for accuracy
Ability to handle sensitive information with confidentiality and professionalism
WORK ENVIRONMENT AND PHYSICAL DEMANDS     Variable hours of operation based on staffing needs and workload
Ability to work in a variety of physical positions, including sitting, standing walking, and driving
Majority of hours will be worked in an office setting    Some exposure to all weather conditions in combination with regular work time indoors in environmentally controlled conditions

May be required to lift or carry objects up to 18 kg
Additional Information   WHAT YOU WILL LOVE/PERKS     Company events
Dental care
Employee assistance program
Life insurance
On-site parking

Paid time off
RRSP match
Vision care
AWP named one of North America’s Greatest Workplaces 2023 and 2025 for Diversity
AWPSafety is an Equal Opportunity Employer (EOE). Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to…