Executive Assistant to Regional Executive Director

Position: Executive Assistant to the Regional Executive Director
Executive Administrative Assistant – Office of the Regional Executive Director
The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full-time, part-time and casual employees. Serving more than 60,000 students in 136 schools, our geographic region spans a 350 km radius.

The Executive Administrative Assistant will provide multi-faceted, administrative support to the Office of the Regional Executive Director (ORED) and reports directly to the Regional Executive Director (RED). The Executive Administrative Assistant will be the first line of contact and will provide professional, confidential and proactive support for the ORED.

The Executive Administrative Assistant shall have the ability to:

Maintain the strictest confidentiality

Plan, prioritize and organize work independently

Work proactively and take initiative to recommend and incorporate efficiencies

Use analytical skills to determine appropriate courses of action

Maintain accuracy, flexibility, and adaptability

Be self-motivated and work as a resourceful team player

Exercise sound judgement, discretion and diplomacy in dealing with all matters

Communicate internally and externally with a high level of professionalism, accuracy and confidentiality

Write well in a variety of formats including correspondence, documents and presentations

Utilize strong administrative skills including accuracy, attention to detail, records management, and schedule coordination

Use the relevant technologies necessary to work in the ORED

Apply effective project management procedures to assigned tasks, issues of compliance, and projects

Apply knowledge, experience and commitment in the areas of race-relations, cross cultural understanding, human rights, diversity and inclusion

Apply knowledge and understanding of a public sector educational environment

Engage in professional development and incorporate new skills

This is a PEG (Professional Employees Group) position classified on the Education Entities Non-Union Compensation Framework at Band 5 with an annual salary range between $56,451 and $70,564, pro-rated during the length of the term.

Qualifications

Undergraduate Degree, Certificate in Office Administration or equivalent training and experience in a support role at a senior level

Minimum three (3) years experience in a related administrative occupation providing senior level support

Experience in an educational environment considered an asset

Specific Job Components
The Executive Administrative Assistant shall perform those tasks assigned by the Regional Executive Director. These tasks may vary from time to time with the evolution of the organization and may include, but not be limited by the following:

Providing professional, confidential, and proactive support for the ORED

Using sound judgment, knowledge, and experience to complete day to day administrative duties

Working closely with the RED to coordinate and manage priorities

Communicating on behalf of the ORED

Using current technologies to support the ORED with documents, presentations, and communications

Scheduling meetings, preparing agendas and assisting with background information and other details for meetings

Maintaining calendars for efficient schedules

Participating in a variety of meetings and following through on action items

Writing minutes, composing correspondence, and formatting and editing documents and other confidential material

Preparing a variety of documents

Maintaining a filing system according to the needs of the ORED

Tracking and reporting absences and making travel arrangements

Procuring supplies and materials

Tracking budget activities, preparing budget updates and ensuring payment of various expenditures

Tracking and completing assigned tasks and projects, including matters of policy, legislative and regulatory compliance

Taking initiative to enhance the efficiency and effectiveness of the ORED

Attending occasional meetings beyond the regular work day

Providing support to the Corporate Secretary / In-House Legal Counsel and the senior leadership team in the RED office

Other duties as required

Nova Scotia's Regional Centres for Education and the Conseil scolaire acadien provincial (CSAP) are committed to an inclusive education system that supports the well-being and achievement of every student and is high-quality, culturally and linguistically responsive.

The Halifax Regional Centre for Education (HRCE) is actively working to hire individuals from under-represented groups,…