Executive Administrative Coordinator

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Department:Office of Addictions and Mental Health

Location:HALIFAX

Type of Employment:Term

Union Status: Exclusion - Non Union - NSPG

Closing Date:29-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

The Office of Addictions and Mental Health (OAMH) provides
provincial leadership, strategic direction, and policy oversight for mental health and addictions services in Nova Scotia, with a clear mandate to advance timely, equitable, and universal access to care
.

OAMH establishes system priorities, develops policy and strategy, and oversees the effective use of public investments to ensure accessible, high-quality, and evidence-informed services across the province. Central to its mandate is the planning, funding, and performance oversight of a comprehensive continuum of mental health and addictions services, with a focus on ensuring that all Nova Scotians can access the care they need, when and where they need it.

Working in close partnership with Nova Scotia Health, IWK Health, and community-based organizations
, OAMH supports the delivery of coordinated, person-centred services spanning prevention, early intervention, treatment, and recovery. The Office is responsible for advancing system integration, monitoring performance, and driving continuous improvement to strengthen access, quality, and outcomes.

Through collaboration with partners across government and sectors, OAMH addresses the broader social determinants of health and advances a coordinated, system-wide approach to achieving universal access and improving mental health and addictions outcomes for Nova Scotians
.

As the Executive Administrative Coordinator, you will play a key role in the effective operation of the Office of Addictions and Mental Health, providing direct support to the Associate Deputy Minister and broader administrative and operational support across the Office. You will provide trusted executive-level administrative support while coordinating a broad range of activities, including scheduling, correspondence, briefings, financial administration, travel, meetings and special projects.

Working in a fast-paced and highly confidential environment, you will serve as a central point of contact for senior officials, employees, government partners, external organizations and members of the public. You will gather and assess information, anticipate priorities and use sound judgement to determine appropriate next steps.

This is an opportunity to contribute at a senior level, build strong relationships across government and help ensure the Associate Deputy Minister is well prepared and supported. You will also provide operational support to the offices of the Deputy Minister and Minister when required, helping to maintain seamless service during planned and unexpected absences.

As part of a collaborative team of administrative professionals, you will:

• Manage the day-to-day administration of the Associate Deputy Minister’s Office, balancing changing priorities and ensuring important requests and deadlines are addressed in coordination with the broader administrative team.
• Coordinate a complex electronic calendar, resolve scheduling conflicts and keep the Associate Deputy Minister informed of priorities, commitments and required follow-up.
• Review, prioritize and track correspondence, briefing materials, ministerial requests, Freedom of Information requests and other documents requiring executive review or approval.
• Draft correspondence, presentations and reports, and communicate on behalf of the Associate Deputy Minister when appropriate.
• Respond to inquiries from internal and external partners, research issues and determine…