Administrative Assistant to Director, Quality, Patient Safety and Patient

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Req : 228018
Department/Program: Quality, Patient Safety & Pt. Experience , Quality, Patient Safety and Patient Experience
Location: Halifax
Type of Employment: Temporary Hourly FT long-assignment ( 100% FTE) until 01/01/2028 with a possibilty of extension x 1 position(s)
Start Date: 01/01/2027
Union Status: Non-union , Management/Non Union Bargaining Unit
Compensation: $ 28.4579 - $ 34.8609 /hour
Closing Date
: 26-Oct-26 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country.

We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2

SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

Accountable to the Director, Quality, Patient Safety and Patient Experience, the Administrative Assistant provides administrative support to the Director and teams reporting to the Director and maintains a high degree of confidentiality with all issues. Responsibilities include, but are not limited to:
Creating written correspondence and proofreads/edits material for accuracy;
Types/transcribes reports and distributes accordingly;
Provides administrative support to committees chaired by the Director;
Provides logistical support for travel and event planning including coordinating logistics, travel, booking and expense recovery;
Organizes and maintains electronic filing system including personnel files and recruitment processes;
Assists with budget tracking and monitors financial expenditures, as appropriate;
Assists in the development of reports, including gathering and compiling information;
Answers telephone/e-mail…