Secretary, Administrative​/Clerical

Competition # : 50235

Department: Finance and Treasury Board

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: 29-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies that strengthen Nova Scotia. As stewards of the province's financial affairs, we deliver a wide range of corporate fiscal and management services – including the preparation of the provincial budget – as well as ensure government plans are coordinated and fiscally responsible.

We are constantly looking for new and better ways to plan, manage, budget and invest.

We have an exciting new opportunity for an Administrative Secretary. You will provide support to the Executive Directors of both SLTC and Health Services, in time management by having a comprehensive knowledge of the Advisory Service functions and activities.

As the Secretary, some of your responsibilities will include:

• Responding to enquiries from both internal and external stakeholders.
• Preparing correspondence and providing a broad range of administrative, organizational, and secretarial support on a variety of complex and confidential matters.
• Maintaining a computerized log of Ministerial correspondence.
• Tracking finance activities.
• Producing and reviewing reports, letters, briefing notes, memoranda, meeting notes, agendas, follow up to action items, briefs, pamphlets, forms, surveys, etc., including Ministerial and Deputy Minister materials.
• Coordinating the preparation of the monthly forecast and turnaround documents for the Advisory Team.
• Maintaining and continuously improving the Advisory Services electronic filing system.
• Ensuring confidentiality is maintained due to the sensitive nature of dealing with financial information.
• Scheduling meetings, preparing all materials for meetings, arranging meeting rooms, and assisting with planning.
• Other administrative duties as required.

You have completed a 1-year secretarial/business administration diploma, and three (3) years related experience, or an equivalent combination of training and experience may be acceptable.

You have advanced skills in MS Office Products, including Outlook, Word, Teams, Excel, and PowerPoint, as well as experience with Adobe Creative Cloud.

You have excellent data entry, proofreading and grammatical skills. You are conscientious about and accurate with your work and have well developed prioritization, time management and organizational skills to effectively manage competing priorities in a busy work environment.

You are a critical thinker, self-directed learner and problem solver who takes initiative to identify opportunities to improve the way things are done. You consistently maintain a respectful, professional, and courteous disposition with colleagues and clients. You demonstrate a strong understanding of, and commitment to, equity, diversity, and inclusion. You are a flexible and adaptable team player with strong interpersonal, communication and administration skills.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, oral presentations, interview(s), and reference checks.

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General…