Administrative Specialist and Bookkeeper

We arein search of an Administrative Specialist and Bookkeeper, who will be responsible for a variety of administrative and financial tasks to ensure office efficiency.

General responsibilities

• Administrative duties: Serve as a point of contact for the office, handling reception tasks, phone calls, and directing inquiries.
• Office organization: Maintain office supplies and files, both physical and digital. Manage the office environment to ensure efficient operations.
• Support for leadership: Assist management and other team members with various administrative and financial tasks.

Key bookkeeping duties

• Record financial transactions: Log financial activities, including sales, purchases, and payroll, into accounting software like Sage 50 and Quick Books.
• Manage accounts payable and receivable: Handle all aspects of invoicing clients and paying vendors. This includes processing, verifying, and tracking invoices to ensure timely payments.
• Reconcile accounts: Compare company financial records with bank and credit card statements to reconcile and identify and resolve discrepancies.
• Process payroll: Prepare and process payroll for employees, ensuring accuracy and compliance with government regulations.
• Assist with financial reporting: Prepare financial reports, such as income statements and balance sheets, for management review.
• Prepare for tax filings: Compile financial data and complete tax remittance forms for government agencies.

• Experience: Proven experience in a similar bookkeeping, accounting, or administrative role.
• Software proficiency: Proven experience with Sage 50 and Quick Books, Microsoft Office, Canva and Word Press (or like CMS).
• Strong organizational skills: Meticulous attention to detail and the ability to manage and prioritize multiple tasks.
• Communication: Excellent written and verbal communication skills for interacting with clients, vendors, and team members.
• Reliability and integrity: A high degree of integrity and discretion when handling confidential financial information.
• Adaptability: A positive attitude and willingness to learn new processes and take on new responsibilities.

Start date

• June 15

Schedule

• 10AM – 6PM, Monday through Friday

Remuneration

• Competitive salary, group insurance coverage, RRSP contribution.