Records Administrator - Office

Discover The Opportunity

Halifax, NS

In-person

Education and Training

Experienced

Term

Competition Number:

• Health Insurance
• Dental Insurance
• Paid Time Off
• Retirement Plans
• Life Insurance
• Disability Insurance
• Employee Assistance Program
• Tuition Aid
• Wellness Programs

Education

IT Campus/Central Office

Halifax, Nova Scotia

Term, Full Time Position: Commencing approximately November 23, 2026 and ending December 10, 2027

Final date to receive applications is 11:59PM, October 29, 2026

Competition No
.

Salary range: $48,761.79 to $59,757.62 annually

What you'll do

• Receiving, reviewing, interpreting, processing, auditing and maintaining applicant records and documentation, ensuring information is accurate, complete and managed in a timely manner.
• Developing, maintaining and improving administrative processes and procedures that support the efficient and accurate progression of applications through the admissions process.
• Providing a high level of customer service to internal and external clients, responding to inquiries, resolving issues and supporting a positive applicant experience.

The Records Administrator works both independently and collaboratively within a team to manage competing priorities, meet deadlines and maintain accuracy in a high-volume environment. The role requires strong attention to detail, sound judgment, problem-solving skills and a commitment to continuous improvement.

As a systems-minded professional, the Records Administrator identifies opportunities to streamline processes, improve workflows and enhance operational efficiency, while recognizing how their work contributes to the broader admissions process and overall student experience.

Qualifications and Occupational

Experience:

• The minimum educational qualification for this position is a post-secondary diploma in Business, Office Administration, or related discipline.
• You have a minimum of 2 years of recent and related occupational experience in records management or office administration.
• Occupational experience in post-secondary would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, and People Soft (or similar ERP system)
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work

• You demonstrate a commitment to diversity and inclusion
• You possess excellent interpersonal skills and can interact at all levels of an organization
• You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction
• Your superb team working skills enable you to contribute positively to a team environment
• You are known for your problem solving and critical thinking skills
• You are a strong communicator
• You possess strong technical, coordination, and records management skills, with a focus on student records.

Nova Scotia Community College

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province.

• Eastern Region:
  Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre
• Northern Region:
  Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre
• Metro Region:
  Includes Akerley Campus and IT Campus
• Southwest Region:
  Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre
• Valley Region:
  Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS)
• Sydney Waterfront and eCampus Region:
  Includes Sydney Waterfront Campus and eCampus

• Ivany Campus