Facilities Coordinator

The Opportunity

Company, Department: Nova Scotia Power, Corporate Facilities

Location: Halifax, NS

Type of Employment: Regular, Full-time, On-site

Closing Date: November 4, 2026

We are currently looking for a Facilities Coordinator to join our Corporate Facilities team in a full-time position. Reporting to Facilities Manager, you'll serve as a key point of coordination for workplace operations, vendor management, service requests, financial administration, and health and safety activities. Your work will help keep facilities running smoothly by supporting everything from workspace setups and contractor coordination to budget tracking and service delivery.

• Coordinate day-to-day facilities activities to support efficient workplace operations and a positive employee experience.
• Manage service requests through Service Now, ensuring timely response, follow-up, and resolution in accordance with established service standards.
• Support workstation setups, workspace modifications, and meeting or event space preparations as required.
• Coordinate vendors and contractors, including obtaining quotations, scheduling work, tracking progress, and maintaining effective communication.
• Support contractor safety programs by coordinating required documentation, safety requirements, and compliance activities.
• Process purchase order requests, track invoices, and support procurement-related activities to ensure accurate and timely financial administration.
• Assist with budget tracking, financial record maintenance, and reporting to support effective facilities management.
• Maintain administrative records and prepare reports that support operational decision-making and service delivery.
• Coordinate inspection schedules and monitor corrective actions to support workplace health, safety, and compliance requirements.
• Participate in health and safety initiatives and contribute to maintaining a safe, compliant, and well-managed workplace environment.

• 1-2 years of experience in facilities coordination, workplace operations, administrative support, or a related field.
• Experience coordinating vendors and contractors while managing multiple tasks and priorities.
• Knowledge of purchase order processes, invoice administration, budget tracking, and financial record management.
• Strong organizational and time-management skills with the ability to balance competing deadlines and responsibilities.
• Excellent customer service skills with a proactive and solutions-focused approach.
• Strong written and verbal communication skills, with the ability to build positive working relationships with employees, vendors, and contractors.
• Proficiency with Microsoft Office applications, particularly Excel, for reporting, tracking, and data management.
• Ability to maintain accurate records, prepare reports, and support operational processes with a high degree of attention to detail.
• Experience using facilities management or enterprise systems such as Service Now and Oracle is considered an asset.
• Knowledge of workplace health and safety principles and practices is considered an asset.

At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

• Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program,…