Research Financial Coordinator; TS- Office

Position: 2526-252 - Research Financial Coordinator (TS15) - Central Office
Operational Support Research Financial Coordinator (TS15)
Education,Central Office Halifax, Nova Scotia Department of Applied Research2 Continuing Full Time Positions:
Commencing approximately 17 Nov 2025

Application deadline is 11:59 PM, November 11, 2025

Competition No. Salary range: $56,945.12 to $67,195.41 annually

Responsibilities

Reporting to the Manager, Applied Research, this position is responsible for the post-award financial tracking and management of Applied Research and Innovation projects. The incumbent will be assigned to a portfolio of research projects (incl. Tri-Agency-funded grants), supporting all financial administration aspects of a research project's life cycle to ensure compliance with funder and NSCC policies, guidelines, and deadlines. This includes the following:

Managing the day-to-day financial administrative requirements for all research projects including maintaining financial project files to ensure comprehensive, current, and accurate budget position at all times
· Supporting project leads with the purchasing of research equipment, employment of personnel, eligible and ineligible expenditures, as well as applicable NSCC/funder policies, procedures, and guidelines;
Reviewing project expenses to ensure that all regulatory requirements (incl. industry partners, NSCC, and funding agencies) are met Monitoring & notifying project leads of project end dates, milestones, and reporting deadlines

Reconciling & analyzing project accounts to monitor the projects' overall budget position and cash flow Developing forecasts of project spending:
Communicating regularly with project leads about account balances and the availability of funds;
Alerting project teams to anticipated issues, making recommendations to avoid projected over- or under-spending

Preparing financial paperwork and budget reports, including preparing funders' interim and final financial reports and claims as required as well as preparing year-end reporting and other financial documentation as required

Qualifications

Qualifications and Occupational

Experience:

The minimum educational qualification for this position is a diploma or certificate in business, accounting or a related field. A Research Administration Certificate is considered an asset.

You have a minimum of 3 years of recent and related occupational experience with accounting principles.

Direct experience in administering external grant funding and working with research administration policies & procedures in an academic research environment is preferred.

Familiarity with Tri-Agency guidelines (e.g., TAGFA, Responsible Conduct of Research) is a strong asset.

You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, and web-based applications. Knowledge of People Soft and COGNOS is considered an asset.

You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work Relevant Skills and Knowledge You demonstrate a commitment to inclusion, diversity, equity, accessibility and anti-racism

You possess excellent interpersonal skills and can interact at all levels of an organization

You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction

Your superb team working skills enable you to contribute positively to a team environment

You have specific technical occupational knowledge and skill in research administration and accounting principles, including grant administration processes, policies, and procedures (e.g., project accounting, budgeting and projection, financial monitoring and analysis).You have a strong understanding of the terms and conditions of research grants and contracts to accurately apply guidelines and ensure regulatory compliance. Appreciation for research in an educational environment and an understanding of its complexities and challenges.

You are known for your problem solving and critical thinking skills

You are a strong communicator

You possess excellent coordination skills specifically related to…