Financial Assistant

11080

Financial Assistant

Job Posting

Halifax Regional Municipality is inviting applications for a permanent, full-time position of Financial Assistant with Halifax Regional Fire & Emergency (HRFE).

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2

SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

Reporting to the Manager of Administrative Services, the Financial Assistant is responsible for the provision of financial services to all of HRFE.

DUTIES AND RESPONSIBILITIES:

Financial Duties/Responsibilities

Trains HRFE staff on appropriate budget allocation, account set-up, and HRM/HRFE financial policies and procedures

Coaches staff on routine use of SAP Financial

Administers the federally funded programs for HRFE including the creation of work orders, preparation and submission of expense claims, completion of reports and other documentation required by Service Canada, ensuring compliance with Federal and Provincial financial guidelines and frequent communication with Federal and provincial financial officials

Processes payment of invoices, monitor status of accounts payable and respond to payment inquiries

Prepares cheque requests and obtain approval and submit employee expense reimbursements for driver license upgrades, driver medical examinations and miscellaneous out of pocket expenses.

Verifies compliance with policy and submit approved local travel expense reports for reimbursement.

Supports staff with completion and submission of approved out of town travel expense reports and track the charges

Supports the Firefighters & Family Assistance Program (FFAP) Coordinator with client services invoices.

May perform other duties as required

Administrative Duties/Responsibilities

Develops, recommends, and implements approved administrative procedures for the efficient operation of HRFE about financial transactions and records.

Creates and manages an effective records management system for HRFE’s Finance Division.

May perform other duties as required

For a detailed list of duties and responsibilities for this assigned portfolio, please email  referencing the position title and competition   number.

QUALIFICATIONS:

Education and Experience:

Grade 12 education (or equivalent)

Graduate of an accounting/business program from a recognized university, community college or technical school

Three (3) years’ experience in a comparable position

Suitable combination of education and experience may be considered

Technical / Job Specific Knowledge and Abilities:

Knowledge of accounting principles

Sound knowledge of various computer software programs including spreadsheets and databases

Sound knowledge of computerized accounting and reporting systems (e.g., SAP Financial)

Understanding of municipal accounting procedures and regulations would be considered an asset

Knowledge of municipal procurement methods for goods and services would be considered an asset

Knowledge of organizational operating procedures, current trends and developments in the area of administration would be considered an asset

Security Clearance Requirements: Applicants may be required to complete an employment security screening check

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion

COMPETENCIES: Valuing Diversity, Analytical Thinking, Communications, Customer Service, Organizing & Planning, Teamwork & Cooperation, Value & Ethics.

WORK STATUS: Permanent Full-Time

HOURS OF WORK: Monday - Friday 8:30am - 4:30pm, 35 hours per week. Overtime is scheduled when required. Flex options to work outside of these hours and hybrid may be available

SALARY: Level 5; $30.28 per hour as per the NSGEU Local 222 Collective Agreement

WORK LOCATION: 40 Alderney Drive, Dartmouth, NS B2Y 2N5. Work location may be changed according to operational requirements

CLOSING DATE: Applications will be received up to 11:59 pm on Tuesday, February 24, 2026.

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.