Records Analyst - Information Management Coordinator Regional Municipality

Overview

The Records Analyst 2 leads the operational functions of the records management program, driving digital transformation initiatives and ensuring the integrity, accessibility, and security of departmental records in accordance with provincial legislation and policy.

• Manage the records and information management (RIM) program in compliance with relevant legislation, policy, and standards, including STAR/STOR retention schedules.
• Develop, review, and update STOR records retention schedules to reflect departmental functions and organizational changes.
• Apply STAR and STOR records classification and retention schedules to departmental records.
• Supervise Record Analyst positions.
• Plan, test, and implement the transition to the updated File Net EMR system.
• Configure and implement records management applications for paper and electronic records.
• Develop and apply RIM policies, standards, processes, disaster plans, and best practices.
• Analyze and develop solutions for records management issues, identifying opportunities for process improvement.
• Manage large‑scale historical records searches and retrieval of litigation holds and discovery.
• Represent the department on RIM‑related committees.
• Monitor emerging trends and advancements in RIM.
• Provide advice and training to staff on records and information management.
• Support Freedom of Information and Protection of Privacy (FOIPOP) requests.

• Bachelor’s degree in records management, archives management, information management, library science, or a related field, with at least two years of relevant experience (or equivalent education/experience).
• Comprehensive working knowledge of records management concepts, principles, and practices.
• Experience developing and applying records classification and retention systems.
• Familiarity with Nova Scotia legislation (Government Records Act, Public Archives Act, Freedom of Information and Protection of Privacy Act).
• Proficiency with Microsoft Office Suite and specialized RIM systems.
• Demonstrated experience managing large‑scale historical records searches and overseeing litigation hold and discovery retrieval.
• Experience leading projects and supervising staff.
• Strong relationship and communication skills for engaging internal and external stakeholders.
• Experience writing RIM policies, procedures, guidelines, and best practices.
• Experience providing advice and delivering training to staff at various organizational levels.
• Exceptional attention to detail, analytical, organizational and time‑management skills.
• Ability to work independently and as part of a team.
• Additional relevant education (e.g., master’s degree) or certification in records management is an asset.
• Familiarity with STAR/STOR systems is an asset.

Pay Grade: PR 08 – Salary Range: $2,288.52 – $2,805.63 per bi‑weekly period.

Based on employment status and union agreement, the Government of Nova Scotia offers a comprehensive benefits package, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General Illness, Short and Long Term Disability, Vacation, and Employee & Family Assistance Programs.

• Standard 35‑hour work week (7 hours/day).
• Ability to review documents and files for extended periods.
• Ability to lift and carry boxes weighing 40‑45 pounds and climb step ladders.
• Work in file rooms that may contain dusty records.
• Occasional travel to regional offices or off‑site storage; a driver’s license is an asset.

Career development, engaging workplace culture, and multiple career paths within the department.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). External applicants and current casual employees will only be considered if there are no qualified bargaining unit candidates.

The Government of Nova Scotia has an Employment Equity Policy. We welcome applications from Indigenous People, African Nova Scotians, other racially visible persons, persons with disabilities, and women in occupations or positions where they are under‑represented.

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.