University Records Manager
Job in
Halifax, Nova Scotia, Canada
Listing for:
Dalhousie University
Full Time
position
Listed on 2026-02-19
Job specializations:
-
IT/Tech
Data Analyst, IT Consultant
Job Description & How to Apply Below
Job Summary University Libraries support and advance learning and research endeavors by providing collections, facilities and services that expedite access to the world’s information and knowledge. Reporting to the Dean of Libraries provides oversight and advise for the management and implementation of information governance activities related to data and information supporting administrative records. The incumbent is responsible for the evolution of the university-wide records management program for the University’s administrative records in all formats: paper, electronic and digital, and other media.
Key Responsibilities
Design, implement, and continuously improve a comprehensive records management program that ensures compliance with legislation, regulatory standards, and best practices across the University. Champion policy development and governance frameworks that support consistent, secure, and efficient information management.Create and update classification and retention structures, guidelines, and training resources to standardise records management practices. Ensure privacy and information security requirements are embedded in all processes and systems.Conduct assessments of data, records, and business operations to determine institutional value and lifecycle requirements. Use insights to prioritise programme initiatives, improve efficiency, and support strategic decision-making.Act as the University’s subject matter expert on records and information governance. Deliver consultations, workshops, and presentations to senior leadership, departments, and faculty offices to drive compliance and adoption of best practices.Lead planning and execution of records-related projects, ensuring clear scope, stakeholder engagement, and adherence to timelines and quality standards. Oversee training and provide guidance throughout project delivery.Supervise staff in the Records Management Office.Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
Undergraduate degree in relevant field with five years’ experience working in a records and information management environment (or an equivalent combination of training and experience).Strong information technology skills related to databases and electronic storage application and systems, specifically Microsoft Office suite of products SharePoint and related applications), along with personnel and corporate computing devices.Experience in management of people and projects, with strong leadership skills, willingness to share expertise, work in teams and negotiate solutions with diverse groupsExcellent oral and written communication skills,Proven ability to assess, evaluate, and update quantitative and qualitative performance metrics, benchmarks, and indices for all activities.Proven ability to create and deliver effective training and presentations on records and information governance related topics.Assets
Certifications related to this field of work, such as ARMA Certified Records Manager (CRM), Information Governance Professional (IGP), and/or AIIM Certified Information Professional designation.Master’s degree in information management/governance field.Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s and competencies, in particular:
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Relationship Building
- Resource & Process Management
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2
SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.
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