HR Systems Specialist Job Halifax area,Nova Scotia Canada,IT/Tech

Job Number: J

- Job Title:

HR Systems Specialist Job Category:
Information Technology & Innovation (ICT, Support, Systems, Data & Insight) Job Type: Permanent Full Time

Work Location:

Corporate Number of Positions: 1

Job Description

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for an HR Systems Specialist tojoin our Project Management & Software Solutions Team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

Comprehensive health, vision, and dental benefits plan including an Employee and Family Assistance Program

Life, travel, and other insurances

Access to virtual healthcare 24/7 for FREE through the group health benefit plan

RRSP program (5% employer matching)

Vacation accrual (begins immediately) and travel insurance

Free onsite parking

Access to thousands of perks vendors and discounts through our Work Perks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events

Access to continuing education and training through Shannex’s Centre of Excellence

Opportunities to be part of sector innovation and continuous improvement initiatives

Recognition and Rewards for service excellence and safety

About the Opportunity

Reporting to the Manager of HR Systems, the HR Systems Specialist serves as a functional and technical subject matter expert for HR, Payroll, and Scheduling systems that support our teams across the organization. In this role, you will ensure systems are optimized, secure, and aligned with operational and workforce needs
.

Sitting at the intersection of HR operations and technology
, you will play a key role in enabling effective employee lifecycle management, workforce planning, and compliance with collective agreement requirements. You will collaborate closely with People & Culture, Payroll, Labour Relations, Scheduling teams, operational leaders, and vendors to translate business needs into practical, scalable system solutions.

This is a hands-on role focused on system configuration, data integrity, user experience, and continuous improvement
—not software development or IT infrastructure.

You will contribute to the configuration and ongoing management of vendor-based applications, support system enhancements and upgrades, and drive improvements in data quality, reporting, and user adoption. Working in partnership with Product Owners, Business Analysts, and operational stakeholders, you will help deliver reliable, scalable solutions that enhance how our teams deliver care and services across our communities
.

In addition, you will:

Serve as a subject matter expert for assigned HR, Payroll, Scheduling, LMS, and workforce management systems.

Configure and maintain systems to support HR processes, payroll rules, scheduling practices, employee records, and workforce workflows.

Support the interpretation of collective agreements, policies, and operational requirements to inform system configuration, business rules, and reporting outputs.

Provide day-to-day system support, including troubleshooting issues, resolving user inquiries, and coordinating ticket resolution with vendors and internal teams.

Lead and support system enhancements, upgrades, and releases, including?configuration, testing, validation, and deployment.

Partner with People & Culture, Payroll, Labour Relations, Scheduling teams, and operational leaders to gather, validate, and implement system requirements.

Analyze system data and reporting to identify data quality issues, configuration gaps, usage trends,…