Clerical Assistant Operations Vision Companies

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Job Summary:

Our client is a growing, family-owned precision machining company with over 47 years of excellence, is seeking an experienced Clerical Assistant Operations to support the day-to-day functions of its Ham Lake, MN facility. This versatile position is ideal for someone with a manufacturing background, strong administrative skills, and the ability to multitask across departments. From finance and HR to ERP management and inventory reconciliation, this role is vital in ensuring operational efficiency.

• Answer incoming calls and provide administrative support.
• Perform Accounts Payable (AP) and Accounts Receivable (AR) duties.
• Support time clock management and serve as payroll backup.
• Assist with writing and updating Work Instructions (WI) and Standard Operating Procedures (SOPs).
• Participate in inventory reconciliation and support materials tracking.
• Enter data in ERP system (Visual), including work orders and production reports.
• Generate and distribute production and inventory reports, such as material arrival and shortage lists.
• Cross-train to provide backup support to other roles as needed.
• Assist with HR duties such as documentation and administrative support.
• Ensure accuracy of data entry in Microsoft Office tools and company systems.
• Support ISO 9001:2015 quality systems.
• Collaborate on special projects assigned by the Director of Operations.

• Manufacturing industry background required.
• Minimum 1 year of AP/AR experience required.
• High proficiency in the Microsoft Office Suite.
• Familiarity with ERP systems (Visual preferred).
• Strong organizational, communication, and problem-solving skills.
• Project coordination and multitasking ability.
• Knowledge of ISO 9001:2015 quality standards preferred.
• Ability to cross-train and support multiple departments.