Administrative Assistant

Summary

The administrative assistant works with multiple departments to support general administration, reception, and human resource functions of the business. The admin assistant will serve as the first point of contact for answering phones and greeting visitors, as well as assisting human resources with various administrative tasks. Due to the nature of this role, the admin assistant will have access to confidential company and employee data and must display high levels of integrity and sensitivity.

• Manage PTO requests and execute bi-weekly audits
• Manage employee expense reports
• Manage employee leave and work comp claims
• Provide support for payroll processing
• Prepare new employee paperwork and seating locations
• Assist new employees with pre-hire tasks
• Update employee records and maintain employee files
• Collect and maintain required personnel change documentation
• Compile and report HR metrics
• Assist with planning and executing company events
• Assist with EHS related events and documentation
• Assist with recruiting as needed
• Assist with benefits administration as needed

• Provide service to employees and external customers, vendors, and visitors
• Answer phone calls and greet visitors
• Update announcements and distribute general information
• Process incoming/outgoing mail
• Monitor and order snacks and office supplies
• Order lunches for customer meetings
• Provide support to various departments as needed

• Actively contribute to a positive working environment
• Handle confidential information with great sensitivity
• Perform duties following quality and safety standards
• Participate in team building, training, and department communications
• Maintain a high level of personal and professional integrity
• Anticipate and overcome obstacles
• Resilient, optimistic and open to change
• Collaborative approach to problem-solving
• Self-starter, motivated and able to positively motivate others
• Focused, target and data driven with a positive, can-do attitude

Below are the guidelines for education, knowledge, skill, and/or abilities needed to perform each essential duty satisfactorily. Reasonable accommodation will be considered for individuals who are unable to meet the required qualifications.

• Must have an associate’s degree or at least 2 years of relevant work experience
• Must have a strong knowledge of MS Windows operating system
• Must have a strong knowledge of MS Word and MS Excel
• Must have strong organizational skills and be highly detailed oriented
• Must have strong written and verbal communication skills

• Previous experience in HR related functions
• Previous experience in customer service