Billing Specialist​/Project Accountant

Responsibilities

• Effectively communicate with Project Managers regarding contract documents, change orders, and other project modifications, approvals, and billing-related services.
• Open projects, proposals, and clients in an enterprise software system.
• Review contracts for financial terms, ensuring accurate representation on project opening documents and inform Project Managers of discrepancies.
• Process draft invoices and all related documents through an electronic billing system.
• Prepare final invoices for all billable projects, including backup documentation.
• Upload final invoices to client billing portals as needed.
• Maintain electronic filing and archiving of project-specific documents.
• Maintain continuous communication to clear open items.
• Ensure approvals are obtained in accordance with company policies.
• Research and reconcile project-related issues; identify causes and resolve variances.
• Support and assist Project Managers.
• Perform additional assignments as directed by the Billing Manager and supervisors.
• Communicate and coordinate with local offices.

• Degree in accounting or business preferred.
• Intermediate to advanced computer literacy, including spreadsheets and accounting software.
• Prior billing experience, preference for at least 2-3 years in an A/E environment.
• Knowledge of BST Enterprise Software or other accounting platforms.
• Thorough knowledge of standard contract terms.
• Ability to work well under deadlines and respond to changes in priorities.
• Good written and verbal communication and strong organizational skills.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.
• Problem‑solving skills and ability to report problems to the Billing Manager or supervisor.
• Strong service orientation.
• Ability to multi‑task.

GEI is an AA/equal opportunity employer, including disabled and veterans.