Accounts Payable Specialist

Full-time Permanent Associate

Posted 07 Aug 2026

The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of all vendor payments while maintaining clean, audit-ready records. This position supports the financial health of the organization by managing high-volume AP transactions, partnering closely with internal teams and external vendors, and contributing to smooth month-end close activities. The role also plays an active part in improving processes, driving efficiency, and scaling accounts payable operations with precision and professionalism.

A solid understanding of multi-entity accounting is required.

• Process high-volume vendor invoices accurately and efficiently in AP systems.
• Match invoices and receipts.
• Ensure proper coding to GL accounts and cost centers.
• Manage payment runs (EFT, ACH, wire transfers, etc.).
• Maintain organized and audit-ready documentation.
• Act as the main point of contact for vendor inquiries and payment follow-ups.
• Build strong relationships with external vendors and internal department leads.
• Collaborate with Finance, Operations, HR, and Leadership teams for approvals and clarifications.
• Resolve discrepancies proactively and professionally.
• Prepare weekly and monthly AP aging reports.
• Assist with month-end close activities.
• Reconcile vendor statements and investigate variances.
• Support audits by providing documentation and explanations.
• Track expenses and help identify process improvement opportunities.

• Help streamline AP workflows in Quick Books.
• Identify automation opportunities.
• Contribute ideas to improve efficiency in a scaling fintech environment.
• Support policy documentation and compliance procedures.

• 2 – 4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech).
• Strong working knowledge of AP systems and technology.
• High attention to detail and strong organizational skills.
• Comfortable working in a fast-paced, high-growth environment.
• Strong communication skills (you’ll be working cross-functionally).
• Ability to prioritize and manage multiple deadlines.
• Health & Wellness Spending Accounts.
• Perkopolis Staff Discounts.
• On-Site Gym + Planet Fitness Membership Concessions.
• Coffee Bar with Barista + Unlimited Snacks.

Space Ops welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

AIDisclosure:

Aspart of our recruitment process, we may use AI-enabled tools to support the screening and assessment of applications. All AI-generated recommendations and outputs are reviewed andvalidatedby our recruitment team.

At Space Ops, we're a team of innovators, problem-solvers, and builders passionate about creating technology that makes a difference. We thrive on collaboration, curiosity, and continuous learning, empowering every team member to make an impact. If you're looking for meaningful work, opportunities to grow, and a fun, supportive culture where great ideas come to life, Space Ops is the place for you.