Financial Assistant ; periodic post

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees.

Help us achieve our vision of being the best place to raise a child and age successfully. #Be The Reason

• Job :
  Financial Assistant I (periodic post-all vacancies considered September 9 2026-March 9 2027)
• Union: CUPE Local 5167
• Job Description  #: 2742
• Duration:
  Up to 24 months
• Vacancy type:
  This posting will be used to fill current vacancies, as well as any further vacancies which arise during the period noted above

Reporting to the Business Administrator, this position performs a variety of accounting, budget and reporting functions related to the portfolio assigned.

• Input and retrieve financial data in a computerized accounting system; including preparing journals, inputting data, balancing, initiating and processing computerized general ledger transactions;
• Review capital contract tender related purchase requisitions and vendor invoices to ensure appropriate expenditures and approvals;
• Maintain and co-ordinate contract payments;
• Assist in the preparation and co-ordination of monthly expenditure/revenue budget exception variance analysis and reports;
• Assist in the year-end process by monitoring and analyzing accounts and by assisting in year-end budget variance reporting;
• Prepare monthly complement reports for management review;
• Support client groups in their preparation, development, monitoring and forecasting of current and capital budgets by gathering revenue, expense and other budget related data; and by
• Process credit card/direct payment transactions for the portfolio including receiving and processing cash and cheque deposits.

Reconcile accounts and monitor accounts for errors; prepare and enter correcting journals.

Develop and edit computerized budget spreadsheet and other financial and statistical reports for client groups, other agencies and government using data from a variety of database applications.

Recommend the development of ad hoc reports in a variety of business applications such as Risk Master, Yardi, Amanda, Hansen and Avantis to enhance decision making and reporting.

Review and understand relevant Federal, Provincial, Municipal funding agreements and guidelines and outside agency contracts. Complete required agency and government reports and claims.

Receive and answer inquiries from staff, the public, other City departments and government agencies as required.

Assist in orientation and training/instruction of new F&A staff members as required.

Develop in conjunction with the Business Administrator, for review and approval, and maintains job related policies and procedures.

Compose correspondence for other City departments, internal staff and outside agencies as required.

Participate in special projects as required.

Provide support to the Business Administrator as required.

Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Perform other duties as assigned which are directly related to the major responsibilities of the job.

• Demonstrated knowledge of accounting, budget and related financial reporting requirements typically acquired by the completion of a business and/or accounting Community College diploma or equivalent specialized related business/accounting courses up to two academic years and/or a combination of equivalent education and related work experience.
• Progressive accounting experience demonstrating competency in analysis and understanding of financial statements, budgets and reports.
• Demonstrated ability to communicate both orally and in written form with varying audiences.
• Must be detail oriented and have…