Payroll Coordinator

Position:
Payroll Coordinator

Job Type: Permanent, Full-Time.

Location:

Hamilton, Ontario.

Pay Range: $50,

With over 120 years of experience in North America, Soletanche Bachy Canada (“SB Canada”) is an established leader in the deep foundations industry. Through our affiliation with the Soletanche Freyssinet group of companies, SB Canada combines local experience with international expertise and can confidently say “Build on Us”.

Our employees enjoy a safe and stable work environment, and a culture based on integrity, teamwork and passion for our jobs.

By joining Soletanche Bachy Canada, you will become part of a growing team and have opportunities to build strong relationships with industry leaders from around the world with an employer that is committed to career development.

• Assist with the end-to-end processing of payroll for unionized and non-unionized hourly and salaried employees across multiple provinces, including supporting payroll administration for 11 union groups (4 in Eastern Canada and 7 in Western Canada), ensuring compliance with applicable provincial legislation, collective agreements, internal payroll procedures, and regulatory requirements, including the preparation of T4s and Records of Employment (ROEs).
• Maintain accurate and up-to-date payroll databases, ensuring all employee, project, and payroll-related information is properly captured, validated, and recorded to support payroll processing and reporting requirements.
• Accurately process payroll using the Payworks platform.
• Maintain accurate and organized payroll records for data entry, calculations, and reporting.
• Collaborate with work sites to ensure accurate time entry and resolve related issues; assist with time entry as needed.
• Perform audits of payroll data to ensure accuracy and compliance.
• Process employee changes and adjustments, ensuring appropriate authorization and adherence to deadlines.
• Update and maintain payroll records to reflect changes in employee status, including exemptions, job titles, departments, and divisions.
• Respond to payroll-related inquiries from employees, finance departments, and government agencies.
• Support internal and external audits by providing relevant payroll documentation and information.
• Investigate and resolve payroll discrepancies through thorough data analysis.
• Process payroll-related remittances, including WCB, union dues, group insurance benefits, and RRSP contributions, ensuring accuracy and timely submission.
• Assist with payroll-related reports using Excel and internal systems.
• Maintain confidentiality and ensure compliance with privacy standards in handling employee payroll information.
• Foster a collaborative and professional work environment, contributing positively to team dynamics.

This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

• Post-secondary education in Payroll Administration, Accounting, Finance, Human Resources, Business Administration, or a related field preferred.

• 2+ years of full-cycle payroll experience, preferably in a multi-provincial, hourly and salary environment.
• Experience administering unionized payroll and basic understanding of collective agreements is strongly preferred.
• Experience working with payroll audits, reconciliations, and payroll-related reporting.

• Knowledge of Canadian payroll legislation, employment standards, and statutory requirements across multiple provinces is an asset.
• Proficiency with payroll systems; experience with Payworks is considered a strong asset.
• Basic to Intermediate skills in Microsoft…