Office and Payroll Assistant

Office and Payroll Assistant

Join our team at E.S. FOX LIMITED as an Office and Payroll Assistant, based in Hamilton, ON.

For more than 90 years, E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada’s infrastructure. We possess the insight and expertise to stand behind everything we do. With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people‑first, environmentally conscious and socially responsible provider.

Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Reporting to the Area Manager, the Office and Payroll Assistant is responsible for providing administrative support including, but not limited to, reception duties, purchasing activities, and timesheet administration, while also supporting the daily and efficient operation of the office.

• Operate various pieces of office equipment used for computing, faxing, photocopying, and printing.
• Open and distribute incoming faxes, mail, answer correspondence, and prepare outgoing mail.
• Enter, track, and reconcile field and office timesheets while ensuring a timely delivery to the payroll office for processing.
• Arrange, participate in, and organize conferences and meetings as requested.
• Schedule meeting rooms and complete hotel reservations as required (both for in‑house and out‑of‑town meetings).
• Maintain filing systems, indices, and directories.
• Prepare memos, emails, and letters as directed in addition to the filing of weekly financial reports, finals, and sales analyses.
• Operate personal computer and access email and other basic office support software.
• Use various software applications to assemble, manipulate, and/or format data as well as reports.
• Perform such other and reasonable duties as required to effectively support the organization.
• Ensure responsibilities and accountabilities are carried out in a safe manner in accordance with E.S. Fox Ltd. safety policy/procedures, ISO 18001 standards, and OHSA requirements.

• Completion of College level Diploma in Business Administration.
• Highly knowledgeable in Microsoft Office programs including Word, Excel, and Outlook.
• 3+ years of administrative experience in an industrial environment.
• Strong communication skills, both written and verbal, are required.
• Exceptional interpersonal skills and presence.
• Tact and persuasion abilities.
• Able to prioritize, multi‑task, and handle stressful situations.

• Reliable and well‑organized.
• Result oriented.
• Personable and pleasant.

• Integrity/Ethics
• Quality
• Working Safely

• An attractive health and dental benefits package for you and your family (dependents). Health Care Spending Account and Healthy Living Wellness Account options.
• Employee Assistance Program
• Group RSP with employer contribution
• Competitive compensation
Support of professional growth

• Location:
  
  Hamilton, ON, Canada
• Employment type:
  
  Full‑time
• Seniority level:
  Mid‑Senior level
• Job function:
  Human Resources
• Industry: Construction

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process.