HR​/Administrative Assistant

We are seeking a reliable and detail-oriented HR/Administrative Assistant to join our team. This role plays a key part in supporting human resources, payroll processing, workplace safety, and general administrative operations within our plant environment. The successful candidate will be highly organized, capable of managing multiple priorities, and committed to maintaining accuracy, confidentiality, and compliance. This position offers an excellent opportunity to contribute to employee relations, operational efficiency, and workplace safety while working closely with management and staff across the organization.

Job Type: Full-time

Location: Hamilton, ON

Pay Rate: $25 to $28 per hour

Hours: up to 44 per week

What You'll Do:

Staffing and Employee Relations:

• Support the recruitment and hiring process, including onboarding and coordinating new employee setup.
• Meet with employees to address matters such as sick leave benefits, retirement notifications, and other HR inquiries.
• Organize and oversee annual vacation approvals while maintaining accurate vacation records for all staff.
• Develop, revise, and post job advertisements and job descriptions as required.
• Share and post important plant-level or company-wide announcements.
• Oversee the issuance and distribution of employee access cards for facility entry.
• Manage safety footwear submissions and receipts in alignment with corporate policies.
• Maintain and update employee medical documentation and sick leave records.
• File and maintain employee disciplinary records and coaching documentation in accordance with company guidelines.
• Assist with employee offboarding, including drafting termination letters and organizing associated paperwork.

Payroll:

• Accurately enter and code daily payroll for unionized employees in compliance with collective agreements.
• Review and verify employee time records and pay statements on a weekly basis to ensure payroll accuracy.
• Set up and maintain fingerprint scanning systems used for time and attendance tracking.
• Update and monitor employee vacation and sick leave balances on a regular basis.
• Address payroll-related questions or discrepancies and ensure timely resolution for employees.
• Calculate and report payroll hours for General Linen and Agency staff.

Workplace Safety & Workers’ Compensation:

• Prepare, submit, and maintain all Workers’ Safety and Insurance Board (WSIB) incident reports and documentation.
• Follow up with injured employees and coordinate return-to-work plans in collaboration with WSIB and management.
• Monitor modified duties and employee progress to ensure compliance with return-to-work requirements.
• Perform monthly workplace safety inspections and document findings.
• Inspect and replenish first aid kits regularly to ensure regulatory compliance.

Administrative Support:

• Perform data entry to support reporting requirements.
• Order maintenance supplies, parts, and other miscellaneous items as needed.
• Process and enter received packing slips.
• Maintain a strong understanding of production processes and plant operations to provide operational support when required.
• Assist with creating signage and printing forms, policies, and notices for effective plant communication.

• A minimum of 2–3 years of experience in an administrative position is required.
• 1 year of HR experience is an asset.
• Excellent organizational and administrative abilities with strong attention to accuracy and detail.
• Proficiency in payroll systems, HRIS platforms, and the Microsoft Office Suite.
• Strong written and verbal communication skills.
• Demonstrated ability to handle confidential and sensitive information professionally and discreetly.
• Effective problem-solving skills with the ability to work independently as well as collaboratively.
• Must be legally eligible to work in Canada and able to work full time hours as required by this position.