Program Administrative Coordinator

Overview  Adecco is currently hiring a full-time highly organized and detail-oriented  Program Administrative Coordinator  to support our client's team in Hamilton, ON. This role is ideal for an administrative professional with strong financial processing experience, excellent communication skills, and the ability to manage multiple responsibilities in a fast-paced environment.
You will play a key role in supporting program operations, financial administration, and coordination of public-facing services and workshops.
Details    Pay Rate:  26.00/hour

Location:

Hamilton, ON

Shift:  Mondays to Fridays | 8:30am to 4:30pm
Job type:  Temporary | Full-time
Vacancy Status:  This posting is for an existing vacancy.
Why you should apply   Paid weekly accurate and on time
Strong health and safety programs
Medical and dental benefits once qualified
Free training programs
New and quicker onboarding process
Responsibilities   Process invoices, travel and conference forms, cheque requisitions, purchase orders, petty cash reimbursements, and procurement card transactions
Prepare and submit financial documentation for approval, including bank deposits and Ministry billings
Review invoices for accuracy and assist with resolving discrepancies in collaboration with Finance teams
Support budget tracking, reconcile financial transactions, and process journal entry requests
Maintain attendance records, weekly absence reports, and vacation schedules in MS Outlook
Order program supplies and manage inventory tracking
Compile and prepare program materials, including participant guides, facilitator materials, and presentations
Manage incoming and outgoing correspondence, including maintaining mailing lists
Prepare reports, meeting agendas, minutes, and confidential documentation
Receive and process client intake forms, ensuring accurate data entry into health databases while maintaining strict privacy standards
Respond to inquiries from staff, the public, and external partners via phone and in person
Manage referrals, assess urgency, and route appropriately to professional staff
Coordinate and schedule workshops and classes, including registration, evaluations, and issuing certificates
Ensure compliance with all organizational policies, including health, safety, and privacy legislation
Perform additional administrative duties as required
Qualifications and Skills   Post-secondary education in Administration, Business, or a related field preferred
Previous experience in administrative coordination or program support roles
Strong experience with financial processing and reconciliation
Proficiency in Microsoft Office Suite and experience with systems such as People Soft is an asset
Excellent organizational skills with a high level of attention to detail
Strong communication skills, both written and verbal
Ability to handle confidential information with discretion
Effective problem-solving skills and ability to manage competing priorities
Experience working in a public sector or health services environment is considered an asset
Occasional lifting of office supplies and shipments
Primarily seated work with some standing required for inventory-related tasks
Must be legally eligible to work, and reside in Canada

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