Race Office Administrator

JOB SUMMARY  Reporting to the Racing Secretary, the purpose of this position is to operate the race office during live racing. This position will perform administrative duties for the Standard bred Department, and will be in contact with horse people and race officials throughout each race card.

KEY RESPONSIBILITIES   Responsible for taking horse entries from trainers/owners for races via telephone.
Use information from condition sheet to confirm race information (race date & condition eligibility).
Be a liaison to the horse people and AGCO Judges.
Accept equipment & driver changes.
Collect all claiming authorizations.
Distribute access stickers and update Security database.
Contact trainers directly should any discrepancies or problems with an entry arise.
Assist with Winner Circle presentations for OSS and Woodbine Stake races.
Assist in Department initiatives such as Caretaker Appreciation Day & Woodbine Cares events.
Review and process Standard bred Department invoices.
Using InCompass ensure accounts have been created for each horse, trainer, driver, owner.
Work with the Alcohol and Gaming Commission of Ontario to confirm any scratches, ensuring regulations are followed.
Maintain a professional relationship with internal departments including Printing, Customer Services, Marketing and Media, and external clients such as trainers, drivers, owners and the Alcohol and Gaming Commission of Ontario.
Lead by example, to exhibit, encourage and motivate WEG’s Values and Beliefs.
QUALIFICATIONS  Knowledge   General to advanced knowledge of the horse racing industry.
General knowledge of horse racing rules and regulations.
Skills   Advance attention to detail.
General communication, interpersonal and organizational skills required to interact effectively with all levels of staff, horse trainers and owners.
General computer skills in a Windows environment.
General ability to work in a fast‑paced, team environment.
Education & Experience   Ontario Secondary School Diploma.
1-2 years office experience.
WORK CONDITIONS  Normal office environment where there is little physical discomfort due to temperature, dust, noise, and the like. Standing and walking required for less than 25% of the work time. Regular interruptions and multiple demands.
COMPENSATION  Pay rate: $22-24/hour (replacement).
EEO STATEMENT  Woodbine Entertainment Group is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status. All qualified applicants will receive consideration for employment without regard to these protected characteristics.

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