Executive Assistant

The Role   We are partnering with a well-established engineering and manufacturing organization specializing in advanced welding technology and engineered solutions supporting highly regulated industries including aerospace and nuclear.
This is an exciting opportunity for a highly organized, proactive, and adaptable administrative professional who enjoys working in a fast-paced, team-oriented environment. This role goes beyond traditional executive support and offers involvement in office operations, project coordination, internal communications, and cross-functional administrative support.
The ideal candidate is energetic, professional, and eager to contribute wherever needed while supporting senior leadership and helping keep daily operations running smoothly.
Advantages     Competitive compensation package $70,000–$75,000
Opportunity to transition into a permanent long-term position after 6 months
Comprehensive benefits offered upon permanent hire
Stable and collaborative team environment
Exposure to a highly specialized engineering and manufacturing business
Opportunity to work closely with leadership and support a variety of operational initiatives
Responsibilities     Provide executive and administrative support to senior leadership
Manage calendars, scheduling, and coordination of meetings involving multiple stakeholders
Assist with office operations and administrative coordination across departments
Support internal projects, reporting, presentations, and company communications
Coordinate visitor logistics and assist with facility-related planning
Prepare professional documents, reports, spreadsheets, and presentations
Assist with newsletters, project coordination, and ad hoc operational initiatives
Provide collaborative team support, including occasional reception backup when required
Maintain organized documentation, records, and office processes
Requirements     3+ years of experience in an Executive Assistant, Administrative Coordinator, Office Coordinator, or similar role
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Intermediate to advanced Microsoft Excel and PowerPoint skills
Strong written and verbal communication abilities
Professional, energetic, and team-oriented mindset
Comfortable working fully on-site in Hamilton
Flexible and willing to support evolving business needs and deadlines

Experience with project coordination or operations support considered an asset
Accounting or bookkeeping exposure considered an asset

Experience with in engineering, manufacturing, industrial, aerospace, or technical environments considered an asset

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