Executive Assistant

The Role

We are partnering with a well-established engineering and manufacturing organization specializing in advanced welding technology and engineered solutions supporting highly regulated industries including aerospace and nuclear.

This is an exciting opportunity for a highly organized, proactive, and adaptable administrative professional who enjoys working in a fast-paced, team-oriented environment. This role goes beyond traditional executive support and offers involvement in office operations, project coordination, internal communications, and cross-functional administrative support.

The ideal candidate is energetic, professional, and eager to contribute wherever needed while supporting senior leadership and helping keep daily operations running smoothly.

• Competitive compensation package $70,000–$75,000
• Opportunity to transition into a permanent long-term position after 6 months
• Comprehensive benefits offered upon permanent hire
• Stable and collaborative team environment
• Exposure to a highly specialized engineering and manufacturing business
• Opportunity to work closely with leadership and support a variety of operational initiatives

• Provide executive and administrative support to senior leadership
• Manage calendars, scheduling, and coordination of meetings involving multiple stakeholders
• Assist with office operations and administrative coordination across departments
• Support internal projects, reporting, presentations, and company communications
• Coordinate visitor logistics and assist with facility-related planning
• Prepare professional documents, reports, spreadsheets, and presentations
• Assist with newsletters, project coordination, and ad hoc operational initiatives
• Provide collaborative team support, including occasional reception backup when required
• Maintain organized documentation, records, and office processes

• 3+ years of experience in an Executive Assistant, Administrative Coordinator, Office Coordinator, or similar role
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Intermediate to advanced Microsoft Excel and PowerPoint skills
• Strong written and verbal communication abilities
• Professional, energetic, and team-oriented mindset
• Comfortable working fully on-site in Hamilton
• Flexible and willing to support evolving business needs and deadlines
• Experience with project coordination or operations support considered an asset
• Accounting or bookkeeping exposure considered an asset
• Experience with in engineering, manufacturing, industrial, aerospace, or technical environments considered an asset