Support Officer - Appendix D​/Temporary

Status: Appendix D/Temporary Assignment (July 2026 – December 2026)

Hours: Monday – Friday, 35 hours/week

Home Campus: Fennell (hybrid work arrangements available)

Rate of Pay: Payband G (Start Rate: $34.60 per hour, plus 8% in lieu of vacation and benefits)

Vacancy Status: 1 vacancy available

Posting Date: June 22nd, 2026

Closing Date: June 26th, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Under the direction of the Program Manager, the Support Officer – CE performs a variety of duties associated with the administration of courses and programs in the Marinucci Family Centre for Professional Advancement & Continuing Studies, which includes compilation of statistical analysis of data for department management and budgeting, the creation and implementation of new data systems and procedural response to the needs of service users, students, instructors and program managers.

Also, the incumbent interacts/liaises both internally and externally to develop/implement systems to enhance the efficiency and effectiveness of the department.

Flexibility in working hours and campus location to support the effective functioning of the MFCPACS as required.

• Prepares data for Leadership team related to program delivery (financial and academic).
• Establishes financial tracking systems and monitors accounts and cost centres in the monthly statements by verifying items on FAST and internal tracking systems and following up on discrepancies.
• Supports the Program Manager in tracking enrolments and assists in the development of variance explanations.
• Authorizes accurate and proper documentation regarding expenditures and revenues sent to Financial Services including Liability Accounts
• Processes authorized expenditures (i.e., purchase order requisitions, corporate credit card purchases, invoices, expense claims, honorariums and supplies).
• Initiates appropriate payments for disbursement of revenue based on individual agreements with specific professional associations.
• Ensures budget allocations and expenditures fall within policies established by supervisor which includes budget reconciliation, budget reallocation and tracking of outstanding expenditures and revenue transfers.
• Prepares and submits itemized payroll, service and expenditure accruals in accordance with fiscal year end procedures.
• Organizes and prepares data for quarterly and divisional reviews and budget projections.
• Adapts and recommends procedures and maintains records for audit purposes, related to Departmental projects.
• Liaising with academic partners, community partners, professional associations, certification bodies, industry partners, and outside agencies regarding program‑related matters including but not limited to accreditation, special programs, etc.
• Coordination of Program Advisory Committee Meetings including but not limited to meeting coordination (room booking, food, parking, etc.), agenda, membership lists, invitations, RSVP’s, minute‑taking, document/minutes distribution and maintaining PAC contact list.
• Tracking and processing of student feedback and instructor surveys as required.
• Assisting with marketing, website and communication materials to ensure accuracy of program and course information.

• Provides support for all reporting, tracking, reviews, recommendations and changes related to Programs of Study (POS).
• In collaboration with the Program Manager, coordinates faculty training and planning sessions as required.
• Provides support for all reporting and tracking of course outlines for all courses.
• Provides liaison internally with all College service areas and externally including but not limited to, Professional Associations, Companies (Employers),…