Administrative Coordinator - Public Works

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees.

Help us achieve our vision of being the best place to raise a child and age successfully. #Be The Reason

• Job :
  Administrative Coordinator - Public Works
• Union:
  Non-Union
• Job Description  #: 1999
• Close date:
  Interested applicants please submit your application online at  by 4:00 p.m. on July 8, 2026.
• Duration: 24 months
• Vacancy type:
  This posting is for an existing vacancy
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

Reporting to the General Manager, coordinates the provision of overall administrative services for the department. Performs all duties related to the position of confidential Assistant to the General Manager, generally assuming responsibility for administration of the office and related functions.

Acts as a trusted advisor and gatekeeper to the General Manager, exercising critical thinking and independent judgment on information flow, priority setting, and escalation and providing confidential administrative support by anticipating information and other requirements and ensuring they are fully prepared to conduct their day‑to‑day activities.

Delivers meaningful organizational value by improving processes, anticipating needs, crafting innovative solutions, and enabling the execution of strategic priorities that amplify the department’s performance and extend the capacity of the General Manager.

Coordinates initiatives and project manages programs and proposals assigned by the General Manager, ensuring they are clearly understood, communicated, and completed successfully.

Monitors strategic initiatives, emerging risks, and operational pressures to proactively identify issues requiring General Manager awareness, action, or escalation.

Follows up with leadership and staff on outstanding deliverables, commitments, action items, and deadlines to support timely execution of departmental and corporate priorities.

On behalf of the General Manager, as required, directly liaises with elected officials, media, City Leaders, and internal and external contacts, to investigate and respond to inquiries or Freedom of Information (FOI) requests, process confidential matters, and follow up as needed in a timely and professional manner.

Prepares, composes and proofreads correspondence on a variety of matters, both confidential and routine. Prepares replies on routine and non‑routine matters for the consideration/signature of the General Manager.

Supports execution of corporate strategy by coordinating, reviewing, researching, preparing and tracking Standing Committee and Council reports, monitoring compliance with timelines. Identifies, investigates and escalates discrepancies or concerns, maintains oversight of departmental commitments by inputting and updating the Standing Committee’s Outstanding Business List, distributing follow‑ups, and tracking action items to ensure staff are attending to the directions of Council. Applies confidentiality, high political acuity and neutrality when interacting with elected officials.

Organizes, coordinates, and participates in Department Leadership Team meetings and other meetings/events on behalf of the General Manager, including agenda development, documentation (minutes), action tracking, and logistics management (facilities, equipment, catering, and participant coordination).

Applies in‑depth knowledge of each Divisional section within the Department to provide guidance and advice to technical, professional and leadership staff, fostering collaboration, breaking down silos, and…