Administrative Secretary for City Planning

Drive community planning efforts as an Administrative Secretary with the City of Hamilton. This role supports management with administrative duties, meeting arrangements, and precise documentation.

As an Administrative Secretary, you will support key managers within the Sustainable Communities division. Your responsibilities will include drafting correspondence, scheduling appointments, and maintaining filing systems. This position involves significant interaction with other departments, agencies, and the public, highlighting your interpersonal and organizational skills.

Key Responsibilities:

• Prepare and compose reports and correspondence

• Schedule and coordinate meetings, including materials

• Take dictation and transcribe meeting minutes

• Monitor and resolve invoice discrepancies

• Maintain office filing systems and tracking reports

Requirements:

• Experience in administrative support roles

• Keyboarding speed of at least 50 words per minute

• Excellent grammar, spelling, and interpersonal skills

• Proficient in Microsoft Office Suite

• Good judgment and ability to lead when needed

Utilize your secretarial expertise to enhance community planning efforts in the City of Hamilton.
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