ADM Administrative Assistant

Government of Yukon ->
Health & Social Services - Branch Administration

This posting

This posting is to fill one term, full-time position working 75 hours bi-weekly. It will also be used to establish a 12-month eligibility list, which may be used to fill similar positions.

The successful candidate may be required to provide administrative support to the Interprofessional Chief Nursing Officer and multiple ADMs as needed.

This job is based in the thriving and diverse city of Whitehorse in the beautiful Yukon .

The Department of Health and Social Services is seeking a highly organized, professional, and discreet Administrative Assistant to support the Assistant Deputy Minister of Community and Primary Care and the Interprofessional Practice Chief Nursing Officer. This is a dynamic and fast-paced role that requires a confident individual with strong communication, organizational, and problem-solving skills.

In this critical role, you will be responsible for managing a wide range of confidential and complex administrative tasks with accuracy, professionalism, and discretion. Acting as a key point of contact, you will ensure effective communication and collaboration between the ADM’s office and internal divisions of Health and Social Services, as well as with senior government officials, members of the public, stakeholders in the business community, and special interest groups.

This position requires sound judgment, excellent organizational abilities, and a high level of professionalism in supporting the strategic and operational priorities of the ADM.

This position is responsible for (and not limited to) organizing calendars, making travel arrangements, preparing communications on behalf of the ADM, coordinating casework responses, arranging logistics and more. In addition, this position is responsible for preparing agendas and taking minutes at a variety of both internal and external meetings.

• Ability to deliver executive administrative support, in an environment of changing priorities and deadlines
• Awareness of how current events/political platforms/local news issues can influence work/communications.
• Ability to adjust to and work effectively within a variety of situations, and with various individuals or groups.
• Ability to be proactive, understand issues, identify problems, and suggest options to determine the appropriate solution.
• High level of organizational and prioritizing skills combined with attention to detail
• Ensures a client-focused culture for the entire organization and engages others in providing outstanding service to internal and external clients.
• Self-awareness combined with strong and tactful interpersonal skills for building credibility and relationships.

This job requires you to perform, and/or be exposed to, the following:

Must be able to lift up to 25 lbs; will be required to attend offsite meetings usually in Whitehorse but occasionally in rural communities; will be required to work a standard 75-hour bi-weekly schedule in-office; 85% of work will be carried out using a computer.

• Recent experience providing a broad range of senior administrative support (i.e. coordinating travel, managing calendars, taking minutes, proofreading documents, performing basic research, facilitating communications, electronic and paper file/records management).
• Experience completing financial administrative tasks (i.e. establishing procurement contracts, receiving and processing invoices, travel authorization requests and claims).

Location

Whitehorse, YT Y1A 2C6 CA (Primary)

Job Type

Term/Temporary

End Date

07 July 2028

Full/Part Time

Full-time

Standard Hours Bi-weekly

75

Classification

AR09

$68,518.00 - $79,255.00

Union

YEU

Days Off

Saturday/Sunday

Travel

10%

Admissibility

Open to all Candidates, Preference
- Canadian Indigenous Ancestry, Preference
- Yukon First Nations ancestry

This competition is open to all candidates who meet the above noted Admissibility. A hiring preference will apply for qualified candidates of Canadian Indigenous ancestry, with a priority for qualified Yukon First Nation candidates. This initiative is in support of Yukon…