ADMIN ASST, Academic (II) - Sociology (Hybrid

ADMIN ASST, ACADEMIC (II) - Sociology (Hybrid)

Regular/Temporary

Regular

Location

Central Campus

Open Date

2026/07/31

Job Type

Continuing

Close Date

2026/08/09

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Full/Part Time

Full-Time

Salary Grade/Band

Grade 5

Salary Range

$26.59 - $35.15 (hourly)

Job Code

JD0645

Existing Vacancy

Yes
- Back filling as Existing

Target Number of Openings

1

35

Schedule Monday-Friday, 8:30am-4:30pm (hybrid)

2 year Community College diploma in Office Administration or related field of study.

Requires 3 years of relevant experience.

The individual will have experience providing administrative support to an education program in an academic environment.

Job Description # JD0645

Anticipated Start Date August 24th, 2026

Unit/Project Description

The Sociology Department seeks an experienced Administrative Assistant, Academic (II) who will promote the success of students, faculty and teaching assistants through high-quality administrative support, clear communication strategies, including media and digital methods, and expertise with process implementation. Building on McMaster’s and the department’s commitment to strategic and operational excellence in academic affairs, the Administrative Assistant will exemplify the values of trust, respect, accountability, integrity, and teamwork.

The successful incumbent will be responsible for supporting the annual curriculum planning and enrolment process, including providing assistance to students with enrolment issues, liaising with the Registrar’s office on scheduling and enrolment tasks, leading the course evaluation process and is accountable for the coordination of specific educational activities and events within the Department. This position also provides general administrative support in other areas to staff, faculty and students and provides front‑line service for general department inquiries.

Job Summary

Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events.

Purpose and Key Functions

Identify and analyze problems with the program and prepare recommendations for review and approval.

Investigate questions and resolve problems concerning program, curricula, and admissions.

Inform faculty of student eligibility for funding opportunities and discuss funding scenarios and scholarship options on a case by case basis.

Advocate on behalf of students who require accommodations or non‑standard arrangements with regards to funding and program requirements.

Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.

Identify external funding opportunities and identify candidates in the program who meet the criteria for these competitions.

Plan and coordinate a variety of events and activities such as seminars, workshops, and conferences.

Create financial projections and make adjustments to the program budget throughout the fiscal year.

Deliver a variety of academic program or department presentations.

Review and process applications for internal and external scholarship competitions and program admission.

Compile and distribute application and admission files for review by the Admissions Committee.

Assess and summarize the qualifications of eligible applicants and ensure that all applications are complete.

Provide updates to applicants about the status of their application.

Coordinate and organize regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material requests.

Monitor and review program registrations and liaise with other departments to process changes to student records and registration.

Compile course information and update course calendar information.

Apply standard mathematical skills such as calculations, formulas, and equations to perform routine…