Executive Assistant for Portfolio Management

Join a leading investment firm as an Executive Assistant supporting the Portfolio Manager in Hamilton, Ontario. This role focuses on administrative tasks, meeting coordination, and effective communication.

We require an organized Executive Assistant with 3 to 5 years of relevant experience in supporting multiple stakeholders. Your skills will be vital in managing complex schedules, preparing meeting materials, and collaborating on agendas. You will engage with community representatives and executives while maintaining professionalism and discretion.

Key Responsibilities:

• Manage day-to-day operations for the Portfolio Manager

• Schedule meetings and arrange travel efficiently

• Prepare and distribute materials for meetings

• Record, transcribe, and write meeting minutes

• Collaborate with the team on logistical arrangements

Requirements:

• 3 to 5 years of relevant experience

• Knowledge of investments and regulatory practices

• Proficient in Microsoft Office, including Excel and Power Point

• Legal working status within Canada

• Strong verbal and written communication skills

Support the operational success of an investment team in Hamilton through effective administration and communication.
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