Commercial Administrator
Job Description & How to Apply Below
Kenaidan and Murphy are excited to announce a joint venture dedicated to bringing global innovation to infrastructure projects across Ontario.
Project Overview: The Kenaidan Murphy Joint Venture (KMJV) is supporting a major transit infrastructure project in the Niagara/Hamilton Region.
Who we are:
Founded in 1974, Kenaidan continues to be a fixture as a dynamic construction firm dedicated to creating structures that will contribute to the well-being of our community and enhance the fabric of our communities for years to come. Our confidence in our expertise and passion for our work has allowed us to deliver an array of projects with unmatched precision, quality, and efficiency.
From general contracting to construction management, we deploy a collaborative approach, embedding innovation and sustainability into every project. #Team Kenaidan
#Move To Murphy
We are a proud Equal Opportunity Employer, committed to providing employees’ work-life balance with a competitive compensation package including:
Top wages
Benefit coverage for you and your dependents
Employer RRSP contributions (no match required)
Paid Time Off
We currently have an opening in Niagara/Hamilton ON for a:
Commercial Administrator
The Commercial Administrator will provide administrative and coordination support to the project’s commercial and contract management functions. The successful candidate will assist with contract administration, subcontract documentation, change management, cost reporting, commercial correspondence, procurement records, and document control while ensuring accurate and organized project records are maintained.
How will you contribute to the team?
Provide administrative support to the Commercial Manager and broader project commercial team.
Assist with the preparation, distribution, and tracking of subcontracts, purchase orders, change orders, and other commercial documentation.
Maintain organized and accurate commercial, contractual, procurement, and project records.
Track subcontractor documentation, including executed agreements, insurance certificates, bonds, statutory declarations, and other required submissions.
Assist with subcontractor onboarding and ensure required documentation is received and properly filed.
Support the administration and tracking of change notices, requests for quotation, change orders, and related approvals.
Maintain logs for contracts, purchase orders, changes, claims, notices, and commercial correspondence.
Assist with the preparation of monthly commercial reports, cost reports, forecasts, and project status updates.
Support the review and processing of subcontractor and supplier invoices, payment applications, and supporting documentation.
Coordinate with project teams to confirm quantities, progress, approvals, and documentation required for payment processing.
Assist with procurement activities, including preparing bid documentation, issuing requests for quotation, and maintaining bid records.
Prepare meeting agendas, take minutes, and track action items for commercial and procurement meetings.
Draft and format commercial correspondence, notices, reports, and other project documentation.
Coordinate with subcontractors, suppliers, consultants, and internal stakeholders to obtain outstanding information and documentation.
Ensure project records are maintained in accordance with company procedures, contractual requirements, and audit standards.
Assist with project closeout activities, including the collection and organization of final commercial documentation.
Support the identification and escalation of missing documentation, outstanding approvals, and potential commercial risks.
Perform general administrative duties required to support the successful delivery of the project.
Education and Experience
Diploma or degree in Construction Management, Engineering, Quantity Surveying, Business Administration, Commerce, Finance, Accounting, or a related field.
Two or more years of experience in commercial administration, contract administration, project coordination, procurement, accounting, or administrative support within a construction or infrastructure…
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