Administrative Assistant Temporary

Position: Administrative Assistant [Temporary 8 Months]
Who we are
You know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live.

That's what's most important to us. We're building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant [Temporary 8 Months] your responsibilities will include:

Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables

Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely delivery

Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement

General administrative duties including, but not limited to answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers

E-filing tax returns to CRA to meet filing deadlines

Participate in training to stay current with changes in software and processes

Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures

Preparing and editing correspondence, reports, proposals, and other documents

Provide billing support using Grant Thornton’s systems and in accordance with the terms of the engagement including preparing invoices to clients, as well as following up on AR when appropriate

Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information

Managing communications and expense administration on behalf of team leadership

Coordinating external/internal appointments, meetings, facility/room reservations and catering

Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships

This role will involve being the primary person to cover reception responsibilities, in addition to the regular administrative responsibilities

Other duties as required

Doane Grant Thornton
If you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts "we before me", where flex Ability is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally.

This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues' stories at
Think you've got what it takes to be an Administrative Assistant [Temporary 8 Months]? Like the colour purple? Great. Here’s a few more boxes we're also hoping you can tick:

Minimum 1 year of administrative experience in a busy professional services environment

Excellent verbal and written communication skills

Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships

Ability to work effectively for several people at the same time

Strong attention to detail and consistent production of high-quality work

Ability to work…