Junior Construction Project Manager​/Coordinator

Ever After Homes

Junior Construction Project Manager / Coordinator

Location:

Across GTA and GTHA

Position Type:
Full-Time

Pay Range: $55,000 - $72,000

Ever After Homes is a custom home builder serving Burlington, Hamilton, Oakville, Mississauga, Waterdown, and all surrounding areas. We specialize in custom homes, large renovations, additions, and development projects. We are growing and looking for a highly organized, local administrative coordinator to support our team, improve communication, and help keep projects, clients, and internal systems running smoothly.

Ever After Homes is looking for a Junior Project Manager / Project Coordinator to support the planning, coordination, administration, and communication of our custom home and renovation projects.

This role is ideal for someone who is highly organized, detail-oriented, comfortable communicating with trades and clients, and interested in growing into a full Project Manager role. The right person will help keep our projects moving by ensuring schedules, updates, paperwork, change orders, purchase orders, selections, permits, and project management software are accurate and up to date.

This is not a desk-only role. The Junior PM / Project Coordinator will work closely with the Owner, Site Supervisor, Designer / Finishing Coordinator, trades, suppliers, and clients to make sure the details are documented, followed up on, and completed.

• Support the Project Manager / Owner with day-to-day project coordination.
• Maintain project schedules and ensure upcoming tasks, deadlines, trade dates, inspections, and client decisions are tracked.
• Follow up with trades, suppliers, consultants, and clients to keep projects moving.
• Help prepare and maintain project checklists, schedules, meeting notes, and action item lists.
• Coordinate small task lists and ensure open items are assigned, tracked, and closed.
• Assist with permit, inspection, consultant, and utility coordination as needed.

• Keep Job Tread updated with current project information.
• Upload photos, documents, trade quotes, schedules, client updates, invoices, change orders, and purchase orders.
• Track project tasks and ensure responsible team members are assigned.
• Confirm that site logs, receipts, change items, and client communications are properly documented.
• Help build consistency in how Ever After uses Job Tread across all active projects.

• Request quotes from trades and suppliers.
• Follow up on missing pricing, timelines, invoices, and documentation.
• Help compare quotes and organize pricing information for review.
• Coordinate trade start dates, site access, material needs, and schedule changes.
• Communicate clearly and professionally with trades to confirm expectations.

• Help prepare weekly client updates.
• Track client questions, decisions, selections, and approvals.
• Ensure client-facing information is organized, professional, and accurate.
• Support the team in keeping clients informed without overwhelming the Site Supervisor or Designer.
• Escalate client concerns, delays, or decision gaps to the Project Manager / Owner.

• Help draft, track, and follow up on change orders.
• Ensure approved changes are documented before work proceeds.
• Track selections, allowances, client upgrades, supplier pricing, and decision deadlines.
• Work with the Designer / Finishing Coordinator to ensure finish selections are organized and communicated to the site team.
• Help prevent missing decisions from delaying work.

• Attend site meetings when required.
• Take meeting notes and turn them into clear action items.
• Support the Site Supervisor by helping with paperwork, scheduling follow-ups, and documentation.
• Help ensure daily logs, site photos, material receipts, and progress updates are completed.
• Assist with close-out lists, warranty items, deficiencies, and project completion documentation.

The Junior PM / Project Coordinator is accountable for making sure that information does not fall through the cracks. This role is not expected to independently run major projects at the start, but they are expected to own follow-up, documentation, communication, and task tracking.

• Job Tread is accurate and up to date.
• Trades know what is expected and when.
• Clients receive consistent updates.
• Open items are…