Assistant to Associate Dean; Appendix D​/Temporary

Assistant to Associate Dean (Appendix D/Temporary Assignment: October 2026 - September 2027)

Status: Appendix D/Temporary Assignment (October 2026 – September 2027)

Hours: Monday – Friday, 35 hours/week

Home Campus: Fennell and IAHS (hybrid work arrangements available)

Rate of Pay: Payband G (Start Rate: $35.29 per hour, plus 8% in lieu of vacation and benefits)

Vacancy Status: 1 vacancy available

Posting Date: September 21st, 2026

Closing Date: September 28th, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Reporting to the Associate Dean of Allied Health, the incumbent provides administrative support for a cluster of programs that contribute to the success of students, faculty, support staff and the Associate Dean.

Supports Financial Management with monthly review of expenses for the Budget office, including forecast updates, to ensure accurate and up-to-date financial information

• Provides timely response to issues addressed by Financial Managers
• Investigates significant variances between the formal forecast update periods that have been addressed.
• Provides updates on spending for each program in the department.
• Assists with the review process: the Finance Department (Corporate) sends a budget performance report each month and request feedback on any significant variances that are flagged by the third working day.
• Prepare and reconcile monthly journal entries to ensure accurate tracking of receipts and financial transactions. Create monthly journal entries to reconcile receipts.
• Provides administrative support to faculty by assisting with timesheet approvals, expense claims, and professional development approvals for all part-time and full-time support staff and faculty. Supports faculty in administrative tasks in timesheets approvals, expense claims and professional development approvals and full-time support.
• Supports projects, including process mapping and the development of standard operating procedures. Prepares Staffing Action Forms (SAF) regarding faculty overtime payments, replacement funding, coordinator allowances and budgeted salary savings.
• Recognizes and resolves problems regarding encumbered contracts and tracking of replacement and recoverable part-time expenses.

• The incumbent compiles and analyzes College generated reports related to workload performance, efficiencies and works with the Associate Dean and Coordinators on strategies that will maximize the use of resources in the department.
• Works within the departmental annual budget when planning/allocating the number of courses delivered and contract faculty to be hired.
• Provide analytics and/or data to program spending and labour cost needs for all areas of department.
• Provides data and updates, as required, to front line support staff so that teaching contracts are prepared for faculty each semester.
• Ensures that effective communication and flow of complex data between Associate Dean, Program Manager, college program areas, faculty, support staff and corporate service areas (e.g. HR Staff Services, Payroll and Planning) through accurate and timely provision of data.

• Provides assistance and orientation to new hires: may participate on faculty and support staff interview panel teams, schedules, and provides orientation/guidance to faculty, part-time support staff…