Assistant to Associate Dean; Appendix D​/Temporary

Assistant to Associate Dean (Appendix D/Temporary Assignment: October 2026 - March 2027)
Status:  Appendix D/Temporary Assignment (October 2026 – March 2027)

Hours:

Monday – Friday, 35 hours/week

Home Campus:  IAHS (hybrid work arrangements available)

Rate of Pay:  Payband G (Start Rate: $35.29 per hour, plus 8% in lieu of vacation and benefits)

Vacancy Status:  1 vacancy available

Posting Date:  September 23rd, 2026

Closing Date:  September 29th, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job Summary
Under the direction of the Associate Dean, Department of Nursing and Research, the incumbent provides administrative support for the program cluster and service areas, performing a wide range of functions that contribute to the success of students, faculty, support staff and the Associate Deans.

The incumbent also contributes to the operations of the School of Nursing and Caring Professions by providing quality customer service in keeping with the College’s Strategic plan.

What you’ll be doing :
Contributes to the operations of a cluster of Programs with the provision of a range of administrative duties. Specific responsibilities include:

Planning and coordinating key academic-related activities such as:

Assisting the Associate Dean in creating faculty workloads, and entering faculty workload data into SUMMIT, and running SWF’s for faculty in the School of Nursing and Caring Professions.

Preparing all part-time academic and support contracts.

Utilizing Mohawk College protocols, and adhering to the Academic Collective Agreement, develop timetables for the Nursing programs; the incumbent also adheres to policies applicable to the Institute of Applied Health Sciences (IAHS) in collaboration with School of Nursing and Caring Professions and McMaster University.

Assisting in the creation of student, room and faculty timetables for the Nursing programs.

Maintaining all student records, electronic and hard copy as needed, for the Nursing programs.

Utilizing Mohawk College policy, procedures and systems to maintain student information.

Supporting exchange of student information between Mohawk Registrar’s Office and Six Nations Polytechnic, as required, to facilitate student records between the two academic systems.

Trouble-shooting and resolving student academic issues related to registration, timetable conflicts, withdrawals, grades and graduation.

Ensuring faculty and staff adherence to a wide variety of academic-related deadlines for the College, Six Nations Polytechnic and McMaster University.

Assisting faculty and staff involvement in recruitment, student awards and medals, special events, student success and orientation activities.

Organizing and attending promotion meetings, preparation of required student information, recording promotion decisions, and follow-up.

Preparing electronic and hardcopy correspondence for academic-related issues.

Maintaining critical information related to students’ academic progress.

Submitting all required course materials and textbook orders to McMaster University Bookstore.

Assembling data and preparing reports on program activities and new initiatives, program proposals and reviews, and preparing submissions for various reporting requirements:

Researching, compiling and presenting statistical reports for the Associate Dean.

Weekly, monthly or annually based on the nature of the activity, initiative and submission.

Supporting the KPI plan for the department by:

Scheduling the classes for the KPI surveys (in conjunction with…