Tax Registration Officer

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees.

Help us achieve our vision of being the best place to raise a child and age successfully. #Be The Reason

• Job :
  Tax Registration Officer
• Union: CUPE Local 5167
• Job Description  #: 7160
• Close date:
  Interested applicants please submit your application online at  by 4:00 p.m. on October 21, 2026
• Duration:
  Up to 24 months
• Vacancy type:
  This posting is for an existing vacancy
• Internal applicants should apply with your work e-mail address External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

Reports to the Tax Billings & Collections Administrator. Under the general direction of the Tax Billings & Collections Administrator, performs clerical and administrative duties with respect to the Tax Registration and Tax Sale process. Assists in protecting the City’s interest in properties that are in tax arrears by negotiating payment plans, conducts title searches to properties and prepares necessary paperwork to register a lien against the title of the property.

Works closely with the City’s Legal Division to ensure that all processing requirements are in compliance with the Municipal Act.

Monitors list of properties identified as eligible for tax registration. Under the general direction of the Tax Billings & Collections Administrator ensures that identified properties are properly searched for title and necessary documents are created for Signature by Treasurer. Registers documents on-line using Provincial Land registry Teraview system upon approval.

Negotiates standard payment arrangements. Maintains and monitors all payment arrangements with taxpayers on outstanding property taxes, follows up on any defaulted arrangements and brings any issues forward to Tax Billings & Collections Administrator, Manager and/or Director.

Reviews and analyzes title searches and documents on Teraview to obtain pertinent information. Compiles summaries of pertinent information for subsequent document preparation.

Prepares for signature and registers various legal documents and forms including Certificate of Tax Arrears and Tax Arrears Cancellation Certificates as per Municipal and Provincial Government guidelines.

Conducts on-line execution/writ searches, corporate searches and produces Corporate Profile Reports on a Provincial and Federal level.

Assists Tax Billings & Collections Administrator in preparing initial By-Law and amending by-laws for approval by Council to authorize the negotiation of an Extension Agreement with taxpayers whose properties have a registered Tax Arrears Certificate.

Negotiates and prepares standard payment arrangements, Extension Agreements and follows up to ensure they are fully completed, signed off and filed with the City’s Clerk’s Department, taxpayer and tax office.

Prepares for signature all Notice of Registration and Final Notice letters and ensures timely mailings in accordance with the Municipal Act to property owner and all interested parties advising property is potentially at risk of going to tax sale.

Conducts on-line legal research in Teraview to assist with ownership and property issues. Pulls and reviews ownership documents, title searches and mapping as required. Provides…