Department Administrative Support Assistant

Support Mechanical and Mechatronics Engineering through reception, administrative coordination, and responsive service at the University of Waterloo. This is a full-time, one-year temporary opportunity.

The Department Assistant provides clerical and operational support for daily department activities. You will answer inquiries, coordinate mail and supplies, schedule rooms and events, maintain digital information, and support records and appointments. The position helps create a student-centered, service-oriented environment within MME.

• Respond to inquiries by telephone, email, and office visits
• Coordinate mail, supplies, keys, copying, and print services
• Schedule meeting rooms, equipment, seminars, and special events
• Update webpages, announcements, advertisements, and department directories
• Submit facility requests and support administrative projects

• Post-secondary degree or diploma preferred, or equivalent experience
• One to two years of administrative, clerical, or reception experience
• Excellent interpersonal and written communication skills
• Strong organization, attention to detail, and logistics skills
• Intermediate Microsoft Office Suite and Adobe Acrobat proficiency

Apply administrative coordination, communication, and organizational skills while supporting Mechanical and Mechatronics Engineering at Waterloo.