Receptionist​/Sales Administrator

Leggat Ancaster Toyota | Receptionist | Opened on 11/08/2026 | Pay rate: $20-22 per hour

Leggat Ancaster Toyota is seeking an Receptionist / Sales Administrator to join our team!

In this hybrid role, you will be the voice and face of the dealership during evening hours while supporting the sales department with essential administrative work during the afternoon. You will keep new and used inventory records accurate, help deliver an excellent customer experience, and maintain strong follow-up with customers after delivery.

Compensation: $20 to $22 per hour, based on experience.

Hours of Work:
Monday to Thursday, 1:00 pm to 8:00 pm and Saturday, 8:00 am to 5:00 pm.

Why Work for Leggat Auto Group:

As a large automotive group, you will have access to experienced professionals and unbeatable career growth opportunity.

At Leggat Auto Group, we value teamwork, passion, and ingenuity, and we are committed to providing a supportive and motivating environment for our employees to grow their careers.

• Career Growth Potential with 12 Dealerships and 650 Employees strong
• Drug, Dental and Extended Health Benefits
• Travel, Life Insurance and AD&D
• Consult+ Employee Assistance Program (EAP)
• Employee Recognition and Events
• Employee Pricing on Vehicle Purchases and Parts and Services
• Goodlife Membership Discounted Corporate Rate
• Free Parking
• Leggat Care Foundation, we support the communities in which we live and work
• We represent 80% of the Car Manufacturer Brands

Your Role:

• Reception and Customer Service
• Answer and direct incoming telephone calls professionally and courteously
• Welcome customers visiting the showroom and determine the purpose of their visit
• Cover reception during the day receptionist’s lunch break
• Assist with incoming calls throughout the day as needed
• Sales Administration:
  New Vehicles
• Prepare the Factory Order List, Incoming Units List, and In Stock Units List
• Process new and used order cars from the previous day
• Tag sold incoming units in Infostream
• Review dealer trade requests from other stores and submit dealer trade requests for our store
• Prepare information for dealer trade pick-ups and collect receipts/payments
• Organize and maintain new car sold folders
• Sales Administration:
  Used Vehicles
• Stock in used vehicles traded in on the previous day
• Confirm all used vehicles have the correct status in PBS
• Ensure every used vehicle has an open work order and that none have been missed
• Compile a list of used vehicles without photos for the next Spark capture
• Assist with wholesale unit captures
• Licensing and Administration
• Assist with vehicle licensing
• Perform filing in Accounting
• Complete ad hoc administrative tasks as required by Management
• Customer Follow-Up
• Send thank-you letters and accessory offers to customers who have taken delivery of new or used vehicles

What you Bring:

• High school diploma or equivalent; post-secondary education in business administration is an asset
• Previous experience in an automotive dealership, reception, or administrative role is an asset
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Familiarity with dealership software such as PBS, Infostream, and Spark is an asset
• Comfortable making outbound customer calls in a friendly, professional manner
• Ability to work independently and as part of a team
• Availability to work evenings and Saturdays

Why Work for Leggat Auto Group:

• Career Growth Potential with 12 Dealerships and 650 Employees strong
• Drug, Dental and Extended Health Benefits
• Travel, Life Insurance and AD&D
• Consult+ Employee Assistance Program (EAP)
• Employee Recognition and Events
• Employee Pricing on Vehicle Purchases and Parts and Services
• Goodlif…