Receptionist​/Sales Administrator

Leggat Ancaster Toyota | Receptionist | Opened on 11/08/2026 | Pay rate: $20-22 per hour

Leggat Ancaster Toyota  is seeking an  Receptionist / Sales Administrator  to join our team!

In this hybrid role, you will be the voice and face of the dealership during evening hours while supporting the sales department with essential administrative work during the afternoon. You will keep new and used inventory records accurate, help deliver an excellent customer experience, and maintain strong follow-up with customers after delivery.

Compensation: $20 to $22 per hour, based on experience.

Hours of Work:
Monday to Thursday, 1:00 pm to 8:00 pm and Saturday, 8:00 am to 5:00 pm.

Why Work for Leggat Auto Group:

As a large automotive group, you will have access to experienced professionals and unbeatable career growth opportunity.

At Leggat Auto Group, we value teamwork, passion, and ingenuity, and we are committed to providing a supportive and motivating environment for our employees to grow their careers.

Career Growth Potential with 12 Dealerships and 650 Employees strong

Drug, Dental and Extended Health Benefits

Travel, Life Insurance and AD&D

Consult+ Employee Assistance Program (EAP)

Employee Recognition and Events

Employee Pricing on Vehicle Purchases and Parts and Services

Goodlife Membership Discounted Corporate Rate

Free Parking

Leggat Care Foundation, we support the communities in which we live and work

We represent 80% of the Car Manufacturer Brands

Your Role:

Reception and Customer Service

Answer and direct incoming telephone calls professionally and courteously

Welcome customers visiting the showroom and determine the purpose of their visit

Cover reception during the day receptionist’s lunch break

Assist with incoming calls throughout the day as needed

Sales Administration:
New Vehicles

Prepare the Factory Order List, Incoming Units List, and In Stock Units List

Process new and used order cars from the previous day

Tag sold incoming units in Infostream

Review dealer trade requests from other stores and submit dealer trade requests for our store

Prepare information for dealer trade pick-ups and collect receipts/payments

Organize and maintain new car sold folders

Sales Administration:
Used Vehicles

Stock in used vehicles traded in on the previous day

Confirm all used vehicles have the correct status in PBS

Ensure every used vehicle has an open work order and that none have been missed

Compile a list of used vehicles without photos for the next Spark capture

Assist with wholesale unit captures

Licensing and Administration

Assist with vehicle licensing

Perform filing in Accounting

Complete ad hoc administrative tasks as required by Management

Customer Follow-Up

Send thank-you letters and accessory offers to customers who have taken delivery of new or used vehicles

What you Bring:

High school diploma or equivalent; post-secondary education in business administration is an asset

Previous experience in an automotive dealership, reception, or administrative role is an asset

Excellent verbal and written communication skills

Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines

Proficiency with Microsoft Office (Word, Excel, Outlook)

Familiarity with dealership software such as PBS, Infostream, and Spark is an asset

Comfortable making outbound customer calls in a friendly, professional manner

Ability to work independently and as part of a team

Availability to work evenings and Saturdays

Why Work for Leggat Auto Group:

Career Growth Potential with 12 Dealerships and 650 Employees strong

Drug, Dental and Extended Health Benefits

Travel, Life Insurance and AD&D

Consult+ Employee Assistance Program (EAP)

Employee Recognition and Events

Employee Pricing on Vehicle Purchases and Parts and Services

Good…