Senior Administrative Assistant Epidemiology

Support epidemiology operations in Hamilton through confidential administration, calendar management, and accurate written communication. Work independently across multiple deadlines and established procedures.
The City of Hamilton seeks an Administrative Assistant II reporting to the Director, Epidemiology & Wellbeing. You will support division operations, coordinate administrative services, and guide support staff. The work includes correspondence, reports, meetings, schedules, inquiries, records, and confidential matters. You will also participate in the Public Health Administrative Support Team and provide departmental backup.

Key Responsibilities:

Provide confidential administrative support to the Director
Manage calendars, correspondence, mail, inquiries, and meeting logistics
Prepare reports, minutes, agendas, and routine replies
Process expenses, cheque requisitions, purchases, and journal vouchers
Maintain confidential records, schedules, and filing systems
Requirements:
Office Administration education or related experience
Progressively responsible senior administrative experience
Proficiency with Outlook, Word, PowerPoint, and Excel
Clear writing, report preparation, accuracy, and speed
Knowledge of confidentiality, PHIPA, and MFIPA
Bring senior administrative judgment, Microsoft Office proficiency, and confidentiality expertise to Epidemiology & Wellbeing in Hamilton.